Enterprise Event Planner (Mid-level)

About the position

As a dedicated Enterprise Event Planner, you will conceptualize, plan, coordinate, and deliver successful Enterprise events that support and demonstrate USAA's mission while meeting event deliverables. Primary duties are focused on developing long-term, detailed project plans, locating and securing event location, vendor relationship management, coordinating event participation, and driving relevant protocol and brand standards while mitigating reputational risks. This role will be based in the Chesapeake, VA home office and plan events for both the Chesapeake and Charlotte, NC regional offices. Expect to travel to Charlotte once a month. When in the Chesapeake, you are working in the office 4 days per week. Relocation assistance is not available for this position.

Responsibilities

• Plans, manages, and executes moderately complex Enterprise-wide events with moderate visibility and brand impact.
• Develops detailed project plans for regional events and manages timelines to ensure deadlines and deliverables are met timely and within budget.
• Utilizes proficient event planning experience to ensure assigned events and meetings meet objectives and deliver desired outcome and positive audience experience.
• Provides input to Marketing and Communication partners to develop written and visual marketing materials and identify the most effective marketing distribution channels.
• Negotiates, signs, and executes contracts up to $50,000 with internal/external vendors, entertainment, venues, and speakers for Enterprise-wide events.
• Provides guidance to stakeholders on proper protocol and branding procedures.
• Participates in after-action reviews with the Events team, attendees, and vendors to review event statistics, discuss areas of opportunity, and provide recommendations for improvements.
• Identifies issues for escalation and may assist team members on complex issues.
• Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures.

Requirements

• Bachelor's degree; OR 4 years of related experience may be substituted in lieu of degree.
• 4 years of relevant experience including event planning, marketing, communications, or media production in a corporate setting.
• Ability to prioritize multiple tasks simultaneously and excel in a fast-paced, deadline-oriented environment.
• Strong communication and interpersonal skills.
• Knowledge of project management, budget control, and contract management.
• Ability to react positively and quickly in stressful situations.

Nice-to-haves

• Experience planning and coordinating events involving government officials, active-duty military (i.e. 1000+ guests)
• Experience negotiating contracts for large corporate events (i.e. 1000+ guests)
• Experience working directly with executive-level personnel to include support and discretion
• Experience working with Cvent Platform Software
• Familiarity with military customs, courtesies, ranks and traditions across all branches of services
• Demonstrated ability to plan and execute high-visibility events with complex logistics
• US military experience through military service or a military spouse/domestic partner

Benefits

• Comprehensive medical, dental and vision plans
• 401(k)
• Pension
• Life insurance
• Parental benefits
• Adoption assistance
• Paid time off program with paid holidays plus 16 paid volunteer hours
• Various wellness programs
• Career path planning and continuing education