About the position
A reputable legal firm in Pasadena is seeking a motivated and detail-oriented Entry-Level Administrative Assistant. This position is an excellent opportunity for a recent high school graduate looking to start a career in a professional office environment. The ideal candidate is eager to learn, highly organized, and ready to provide essential support to our legal team. The role involves assisting with various administrative tasks that are crucial for the smooth operation of the office and the legal team. As an Entry-Level Administrative Assistant, you will be responsible for a variety of daily administrative tasks, including filing, data entry, and document management. You will also be the first point of contact for clients and visitors, requiring you to greet them in a friendly and professional manner. Your responsibilities will include answering and directing phone calls, taking detailed messages when necessary, and preparing, sorting, and distributing incoming and outgoing mail. Additionally, you will be tasked with scheduling appointments and maintaining calendars for attorneys and staff, as well as assisting with preparing and formatting legal documents and correspondence. Maintaining office supplies and placing orders as needed will also be part of your duties, along with supporting the team with various projects and tasks as assigned. This role is designed for someone who is looking to gain valuable experience in a legal setting and is ready to contribute to a supportive and collaborative work environment. There is room for growth and development within the firm, making this an ideal starting point for your career.
Responsibilities
- Assist with daily administrative tasks, including filing, data entry, and document management.
- Answer and direct phone calls, taking detailed messages when necessary.
- Greet clients and visitors in a friendly and professional manner.
- Prepare, sort, and distribute incoming and outgoing mail.
- Schedule appointments and maintain calendars for attorneys and staff.
- Assist with preparing and formatting legal documents and correspondence.
- Maintain office supplies and place orders as needed.
- Support the team with various projects and tasks as assigned.
Requirements
- Recent high school or college graduate or equivalent.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to handle multiple tasks and prioritize effectively.
- Positive attitude and willingness to learn.
- Professional appearance and demeanor.
Nice-to-haves
- Prior office experience or familiarity with legal environments is a plus but not required.
Benefits
- Opportunity to gain valuable experience in a legal setting.
- Supportive and collaborative work environment.
- Room for growth and development within the firm.
