Entry Level Office Clerk

$44,706 - $44,706/Yr

Newburgh Juvenile Division - Chicago, IL

Full-time - Entry Level

Chicago, IL

11-50 employees

Professional, Scientific, and Technical Services

About the position

The Cook County Public Guardian's Adult Guardianship Division (OPG) serves as the court-appointed guardian for adults adjudicated as persons with disabilities by a judge in the Probate Division of the Circuit Court of Cook County. The Public Guardian's authorities and responsibilities are bound by the Probate Act of 1975 and other relevant statutes and case law. As guardian of the person, the Public Guardian is responsible for the personal well-being of the person with a disability. As guardian of the estate, the Public Guardian is responsible for the finances, legal matters, and property of the person with a disability. Clerks in the Office of the Cook County Public Guardian perform tasks such as handling correspondence, filing, issuing and delivering court documents, and maintaining office files. This role is essential in ensuring that the office runs smoothly and that all necessary documentation is processed efficiently and accurately.

Responsibilities

• File documents and prepare files for Adult Guardianship and Domestic Relations Divisions.
• File and deliver court documents.
• Obtain and copy court files, medical records, and other documentation from various court houses and medical facilities.
• Operate office machines, including scanners, copiers, facsimile machines, and Neopost machine.
• Run various errands.
• Perform data entry.
• Scan and store archived files and other documents.
• Complete quality control of scanned files.
• Assist with E-filing.
• Review data in various office systems.
• Provide back-up assistance for the front desk/reception area, mailroom, and other support areas as needed within the office.
• Obtain vial statistics records.
• Assist with special projects and other back-up assignments as needed.
• Respond promptly to calls, email, regular mail and other inquiries daily or in a timely manner.

Requirements

• High School Diploma or GED required.
• Must be well organized, have the ability to handle multiple tasks, and exhibit attention to detail.
• Must possess excellent professional judgment, communication and interpersonal skills.
• Must be able to work independently and as a part of a team.
• Must be proficient in use of database applications.
• Must have knowledge of basic computer skills.
• Must have valid Illinois Driver's License.

Benefits

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance