Equity, People, and Strategy Administrative Assistant, Site Admin

$44,907 - $44,907/Yr

Unclassified - Kalamazoo, MI

Full-time - Entry Level

Hybrid - Kalamazoo, MI

About the position

As the Equity, People, and Strategy Administrative Assistant at United Way of South Central Michigan (UWSCMI), you will play a crucial role in supporting the organization's mission by providing people and value-centered administrative support. This position is responsible for ensuring effective daily operations and contributing to the overall effectiveness of the team. You will provide administrative support for the Executive Impact and Equity Officer and work closely with the Equity, People, and Strategy department, supporting individual team members and specific physical office locations. Additionally, you will collaborate across other departments when necessary to support additional organizational needs. This is a hybrid position that can be based out of the UWSCMI Battle Creek or Kalamazoo office, requiring a minimum of 2 days in the office each week. Monthly travel to both the Battle Creek and Kalamazoo offices is required, including occasional travel across the six-county region. The standard workweek at UWSCMI is 37.5 hours. In this role, you will contribute to an equitable, diverse, and inclusive organizational culture that centers people in every solution, process, and function. You will support the Executive Impact and Equity Officer and the department of three full-time team members by handling logistics, communications, coordination, and publishing of meeting/event schedules, work plans, meeting minutes, agendas, and related materials. You will also manage the Executive's calendar, ensuring strategic priorities are met in a timely manner while providing clerical support and reception services to physical office locations as assigned. Your responsibilities will include planning and coordinating logistics for events, providing on-site support during events, and assisting with special projects that may involve research, summarization, or analysis of information. This position requires a commitment to equity, diversity, and inclusion, as well as the ability to apply anti-oppressive and anti-racist principles in the workplace. You will need to demonstrate strong attention to detail, exceptional communication skills, and the ability to manage multiple projects simultaneously. The role also demands a high level of discretion and the ability to maintain confidentiality regarding sensitive information.

Responsibilities

• Contribute to an equitable, diverse, and inclusive organizational culture.
• Provide administrative support for the Executive Impact and Equity Officer and the Equity, People, and Strategy department.
• Handle logistics, communications, coordination, and publishing of meeting/event schedules, work plans, meeting minutes, agendas, and related materials.
• Manage the Executive Impact and Equity Officer's calendar and time effectively.
• Provide clerical support and reception services to physical office locations.
• Assist in planning and coordinating logistics for events, including meetings, conferences, and workshops.
• Provide on-site support during events to ensure smooth operations and attendee satisfaction.
• Support special projects including review, research, summarization, or analysis of information.

Requirements

• Demonstrates a commitment to equity, diversity, and inclusion.
• Experience coordinating multiple, complex initiatives with strong attention to detail.
• Previous experience in customer service and administrative support is preferred.
• Exceptional working knowledge of Microsoft Windows and Microsoft Suite applications.
• Experience with Microsoft Teams platform is a plus.
• Ability to prioritize and manage multiple projects simultaneously.
• Strong written and verbal communication skills to interact with a wide range of people.
• Ability to perform a wide variety of complex administrative procedures and practices.
• Ability to exercise independence of action in administrative matters.

Nice-to-haves

• Experience in nonprofit organizations.
• Familiarity with community engagement and outreach initiatives.

Benefits

• 403(b) retirement plan with a 10% employer contribution
• Dental insurance
• Dependent health insurance coverage
• Disability insurance
• Health insurance
• Life insurance
• Paid sick time
• 20 days Paid Time Off
• 13 days Paid Sick Time
• 5 Paid Volunteer Days
• 3 Floating Holidays
• 11 Paid Holidays
• 90% employer contribution towards single and dependent coverage for medical, dental, and vision insurance.