Estate Planning & Probate Paralegal

Diaz Anselmo & Assoc. PA - Naperville, IL

Full-time - Entry Level

Onsite - Naperville, IL

About the position

Diaz Anselmo & Associates P.A. is seeking a dedicated and detail-oriented Estate Planning & Probate Paralegal to join our team in Naperville, IL. This full-time position is ideal for individuals looking to grow their careers in a supportive and dynamic legal environment. The firm, a certified minority-owned law firm with over 30 years of experience, specializes in various areas of law including default, bankruptcy, corporate services, appellate and commercial litigation, as well as real estate transactions. Our approach is rooted in compassion and respect, ensuring that we provide the best service to our clients while fostering a diverse and inclusive workplace. As a paralegal, you will play a crucial role in supporting our attorneys by managing the preparation and organization of legal documents related to estate planning and probate. Your responsibilities will include opening and closing files, preparing various legal documents such as pleadings and motions, and ensuring that all deadlines and requirements are tracked meticulously. You will also be responsible for communicating with clients and third parties, scheduling meetings and court appearances, and coordinating the execution of estate planning documents. This position requires a high level of attention to detail, excellent communication skills, and the ability to prioritize tasks effectively in a fast-paced environment. This is not an immediate remote working position, and candidates should be prepared to work in the office. We are looking for someone who is eager to learn and grow within the firm, contributing to both professional development and marketing efforts as needed. If you are passionate about real estate law and probate, and you thrive in a collaborative setting, we encourage you to apply.

Responsibilities

• Opening and closing files
• Document preparation with nominal oversight, including estate planning and probate documents, pleadings, motions, and real estate transaction documents
• Tracking dates, deadlines, and requirements, as well as assisting with billing by generating invoices and sending payment requests
• Communicating with clients and third parties in a professional manner
• Scheduling meetings, conference calls, closings, and court appearances
• Coordinating the execution of estate planning documents
• Assisting with professional development and marketing matters, including scheduling and PowerPoint preparation

Requirements

• Excellent data entry skills
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Deadline and detail-oriented
• Previous experience is helpful but not required

Nice-to-haves

• Proficiency with Smokeball, Odyssey (for e-filing), Lawpay, and Microsoft Outlook
• High attention to detail
• Professional and friendly demeanor
• Prompt performance of tasks

Benefits

• Generous amounts of time away from work to promote a healthy work-life balance
• Paid vacation for all full-time employees in addition to observing 8 major holidays
• Access to Medical, Dental, and Vision insurances with a company contribution for employees and their dependents
• Life Insurance, Short-Term Disability Insurance, and Employee Assistance Program available to all full-time employees
• Ability to contribute to a company-sponsored 401(k) retirement plan with a company match on contributions
• Opportunities for growth to help achieve professional goals