event administrative support agent

$45,760 - $49,920/Yr

Randstad - San Antonio, TX

Full-time - Entry Level

Remote - San Antonio, TX

Administrative and Support Services

About the position

The Administrative Support Agent plays a crucial role in ensuring the successful execution of the Event Admin Support program. This position involves managing meeting requests, providing administrative services, and adhering to procedural guidelines to support the dealer conference team effectively.

Responsibilities

• Provides administrative support to dealer conference team.
• Manages team calendar and schedules complex meetings.
• Reschedules meetings as needed to accommodate urgent requests.
• Coordinates meetings with internal associates for conference preparation and debrief calls.
• Schedules meeting rooms, visitor passes, and required equipment.
• Drafts, collects, and distributes supporting documentation for meetings.
• Collaborates with the team to place orders for conference booth and literature, tracking delivery to the venue.
• Assists with restaurant/venue sourcing and contract negotiation support.
• Manages event data collection in databases like SFDC and Airtable, ensuring data accuracy.
• Assists with creating and updating marketing events in Salesforce.com.
• Helps with attendee list uploads in Salesforce.com.
• Updates conference prep documentation and ensures timely communication to the team.
• Assists with shipping collateral to conference venues.
• Monitors team inbox and responds to inquiries as needed.
• Keeps abreast of internal administrative policies and practices.
• May work on special projects as assigned.

Requirements

• Minimum 2 years of experience in administrative support.
• High School diploma or equivalent required.
• Proficient in Outlook, Convene, and Salesforce.

Nice-to-haves

• Experience with Concur for expense management.
• Familiarity with event management software.

Benefits

• Health insurance coverage.
• 401K contribution.
• Incentive and recognition program.