event administrative support agent

$45,760 - $49,920/Yr

Randstad - San Antonio, TX

Full-time - Entry Level

Remote - San Antonio, TX

Administrative and Support Services

About the position

The Administrative Support Agent plays a crucial role in ensuring the successful execution of the Event Admin Support program. This position involves managing meeting requests, providing administrative services, and adhering to procedural guidelines to support the dealer conference team effectively.

Responsibilities

• Provides administrative support to dealer conference team.
• Manages team calendar and schedules complex team prep and speaker prep meetings.
• Reschedules existing meetings to accommodate more urgent requests.
• Coordinates meetings with internal associates for conference prep and debrief calls.
• Schedules meeting rooms, visitor passes, and equipment as required.
• Drafts, collects, and distributes supporting documentation for meetings.
• Collaborates with the team to place orders for conference booth and literature, tracking delivery to the venue.
• Assists with restaurant/venue sourcing, contract negotiation support, and dine-around coordination.
• Manages event data collection in databases like SFDC and Airtable, ensuring data accuracy.
• Assists with creating and updating marketing events in Salesforce.com.
• Helps with T2 requests for attendee lists upload in Salesforce.com.
• Updates conference prep documentation and ensures timely email communication to the team.
• Assists with shipping collateral to conference venues.
• Provides back-up for the dealer conference team by monitoring the team inbox and responding to inquiries.
• Keeps abreast of internal administrative policies and practices.
• May work on special projects as assigned.

Requirements

• Minimum 2 years of experience in administrative support.
• High School diploma or equivalent required.
• Experience with meeting support, Outlook, and Convene.

Nice-to-haves

• Experience with Concur and Salesforce.

Benefits

• Health insurance coverage
• 401K contribution
• Incentive and recognition program