Event and Hospitality Manager - 0159

$70,000 - $105,000/Yr

Greenspoon Marder Llp - Los Angeles, CA

Full-time - Mid Level

Los Angeles, CA

Professional, Scientific, and Technical Services

About the position

The Event and Hospitality Manager position at Greenspoon Marder LLP is a full-time role based in either the Los Angeles or Denver office, responsible for managing events and hospitality across local and nationwide offices. This role requires a strong background in the event and hospitality industry, with a focus on organizing and executing various types of events, including in-person, virtual, and hybrid formats. The manager will work closely with both in-house teams and external vendors to ensure the successful planning and execution of events such as cocktail parties, roundtables, trade shows, and webinars. The position involves overseeing all aspects of events from conception to completion, including post-event reporting, budgeting, and analytics. The Event and Hospitality Manager will be tasked with pre-production activities such as budgeting, site visits, vendor requests for proposals (RFPs), and production schedules. They will coordinate and execute tasks necessary for successful event execution while adhering to financial and time constraints. Maintaining accurate records for all events and hospitality functions is crucial, as is managing event-related lists, including contacts, attendees, sponsors, and volunteers. The manager will also collaborate with marketing teams to ensure all event needs are met, including guest lists and name tags. On-site coordination is a key responsibility, which includes managing setup, signage, registration, food and beverage (F&B) requirements, technical needs, and cleanup. The manager will also be responsible for executing virtual events, ensuring all creative and technical aspects are handled seamlessly. Coordination with other departments, such as facilities and office services, is essential to ensure that procedures are followed for in-office events and that timely notifications are provided to relevant departments. In addition to event management, the role includes overseeing hospitality needs in the firm's Florida offices and other locations, which encompasses day-to-day requests for meetings, food and beverage service, and kitchen supplies. The ideal candidate will have proven experience as an Event Manager, with the ability to manage multiple events simultaneously across different cities. Strong organizational skills, proficiency in multitasking, and a solid understanding of the food and beverage industry are preferred, as the role involves menu creation for various events. Excellent communication and writing skills are necessary, particularly for interactions with C-suite individuals, and experience managing a team is required. The position may require early mornings, late evenings, and weekend hours, along with travel to other offices, and the ability to lift up to 40 pounds is necessary.

Responsibilities

• Manage all aspects of in-person, virtual, and hybrid events and hospitality firm-wide.
• Oversee events from conception to completion, including post-event reporting, budgeting, and analytics.
• Conduct pre-production tasks such as budgeting, site visits, vendor RFPs, and production schedules.
• Coordinate and execute tasks for successful event and hospitality execution, considering financial and time constraints.
• Maintain accurate records for all events and hospitality functions, including event travel.
• Manage event-related lists (contacts, attendees, sponsors, volunteers) and collaborate with marketing teams for guest lists and name tags.
• Coordinate on-site elements for events and hospitality functions such as setup, signage, registration, F&B, tech requirements, and cleanup.
• Execute flawless virtual events from start to finish, including event creative, calendaring, and back-end tech support.
• Coordinate with other departments to ensure procedures are followed for in-office events and timely notifications are provided.
• Manage hospitality needs in Florida offices, including day-to-day requests for meetings and food and beverage service.

Requirements

• Proven experience as an Event Manager, successfully executing multiple events simultaneously in different cities.
• Strong knowledge of the food and beverage industry, preferred for menu creation for meetings and events.
• Strong communication and writing skills, including interaction with C-suite individuals.
• Experience managing a team is required.
• High proficiency in MS Office, PowerPoint, Excel, and web-based programs such as Vuture, Zoom, and Microsoft Teams.
• Graphic design skills in Canva or similar programs preferred.
• Experience in creating and reconciling budgets preferred.
• Ability to work across multiple time zones and with team members in various locations.

Nice-to-haves

• Law firm experience is a plus.
• Experience with graphic design software such as Adobe Photoshop.

Benefits

• Heavily subsidized health insurance premiums.
• Firm paid HSA contributions ranging from $600 to $1,200 annually.
• 100% of employee only premium for dental insurance paid by the firm.
• 100% of employee only premium for vision insurance paid by the firm.
• Tax advantaged account options like Flexible Spending Accounts and Dependent Care Accounts.
• Life Insurance, paid by the Firm.
• Long-Term Disability Insurance, paid by the Firm.
• Employee Assistance Program (EAP).
• 11 paid holidays in 2024.
• Generous PTO for full-time employees.
• Traditional and Roth 401(k) options from day one with discretionary Firm matching contribution after 1 year of service.