Event and Office Coordinator

$35,000 - $40,000/Yr

Lake City Chamber Of Commerce - Lake City, MN

Full-time - Entry Level

Lake City, MN

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Events and Office Coordinator (EOC) at the Lake City Chamber of Commerce plays a crucial role in supporting the Executive Director and enhancing the effectiveness of the team. This position involves planning, implementing, overseeing, and evaluating various Chamber events and programs while ensuring they are delivered on time, within budget, and meet quality standards. The EOC is also responsible for managing day-to-day office operations and fostering positive relationships with members and sponsors.

Responsibilities

• Support the Executive Director in enhancing team effectiveness.
• Plan, implement, oversee, and evaluate designated Chamber events and programs.
• Cultivate positive long-term relationships with event stakeholders, especially members and sponsors.
• Manage day-to-day operations of the Chamber under the supervision of the Executive Director.
• Recruit, develop, and retain membership.
• Maintain updated records on Chamber Master.
• Answer, screen, and respond to incoming phone calls.
• Maintain files for all areas of responsibility, both paper and electronic.
• Maintain office equipment and keep work area clean and orderly.
• Run errands as necessary and assist in housekeeping duties.
• Direct visitors to local businesses and attractions, providing appropriate information.
• Keep brochure rack, bulletin boards, website, and social media current with member and event information.
• Handle tourist correspondence in a timely and professional manner.
• Manage office supplies inventory and place orders as needed.
• Ensure operation of equipment by completing preventive maintenance and troubleshooting malfunctions.
• Manage the Chamber Bucks program, membership invoicing, and deposits for the accountant.
• Conserve executive's time by drafting letters and documents and routing correspondence.
• Coordinate executive's appointment schedule and assist with planning meetings and travel.
• Represent the executive by attending meetings in their absence.
• Maintain professional and technical knowledge by attending workshops and reviewing publications.
• Coordinate and manage the Ambassador Program and organize vendors for events.
• Assist in executing event marketing plans and social media content calendars.
• Assist in procuring sponsorships for Lake City events.
• Maintain customer confidence and protect operations by keeping information confidential.

Requirements

• High School Diploma or GED required; Bachelor's Degree in Business Administration, Marketing, Communications, or related field preferred.
• 3+ years of experience in non-profit fundraising, event planning, financials/budgets, office management, and project management.
• 1+ years of management or supervisory experience.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to direct, supervise, and delegate work activity.
• General knowledge of business practices, operations, and needs.
• Ability to establish and maintain effective working relationships with various stakeholders.

Nice-to-haves

• Experience with social media content creation and marketing.
• Familiarity with event sponsorship procurement.

Benefits

• 401(k) matching
• Flexible schedule
• Paid time off