Event Assistant Manager

$52,178 - $70,440/Yr

Meow Wolf - Denver, CO

Full-time - Mid Level

Denver, CO

Amusement, Gambling, and Recreation Industries

About the position

The Event Assistant Manager at Meow Wolf is responsible for supporting the Event Manager and the Event Team in executing various events, including ticketed, internal, and private events. This role involves planning, organizing, and facilitating event execution while ensuring a high level of hospitality and safety for all participants. The position requires collaboration with multiple stakeholders and oversight of event logistics, making it essential for creating memorable experiences for guests and clients.

Responsibilities

• Assist in planning, organizing, launching, and facilitating event execution.
• Act as venue representative and services provider to private event clients, performing artists, crew members, tour managers, and vendor partners.
• Develop and maintain standard operating procedures around event planning process and execution.
• Work with operations staff, bar staff, security staff, production staff, and the touring party or event client to ensure enjoyment and safety during events.
• Oversee and assist with load-in, optimal room set, and load-out.
• Act as a stage hand and/or production assistant as needed.
• Coordinate rentals, catering, and activations with outside vendors.
• Maximize programming, advancing, and operations of events with the Events Team.
• Monitor the effectiveness of all internal and contracted staff members and provide assistance and direction where needed.
• Execute hospitality requirements by gathering goods and creating a welcoming environment in Green Rooms and Back of House.
• Track event revenue and financials, overseeing ticket sales and add-ons.
• Execute settlements with touring parties and update private event invoices to capture accurate event revenue.
• Complete reports thoroughly and accurately as required.
• Assist in collecting and tracking reimbursable expenses.
• Address incidents appropriately and effectively, reporting when necessary.
• Attend company, department, and client/vendor planning meetings as assigned.
• Provide assistance with any events produced by the Meow Wolf Events Department as requested.

Requirements

• High school diploma or GED required; Bachelor's Degree or higher preferred.
• Minimum 3 years' experience in music industry, event planning, or operations in venue, entertainment, hospitality, or attractions environment.
• Background and passion in music industry, event planning, and/or hospitality management.
• Excellent organizational skills with a strong attention to detail.
• Excellent oral and written communication skills.
• Ability to handle sensitive tasks accurately and confidently.

Nice-to-haves

• Experience in a fast-paced work environment.
• Creative problem-solving skills.
• Ability to manage multiple tasks and make calm, solution-driven decisions.

Benefits

• Paid parental leave
• Health savings account
• Disability insurance
• Health insurance
• Dental insurance
• 401(k)
• Employee assistance program
• Vision insurance
• Life insurance