Event Content Manager - Hybrid

$156,000 - $176,800/Yr

Aston Carter - Concord, CA

Full-time - Mid Level

Remote - Concord, CA

Administrative and Support Services

About the position

The Event Content Manager will play a crucial role in the planning and execution of a large annual company event, focusing on managing content for general sessions and breakout sessions. This position involves coordinating with speakers, ensuring content quality, and collaborating with cross-functional teams to support the event's success.

Responsibilities

• Serve as the primary project manager for session deliverables.
• Coordinate with pre-identified speakers to ensure session objectives, timelines, and content requirements are met.
• Manage the collection, review, and organization of session materials.
• Confirm session logistics, audiovisual needs, and presentation materials with speakers.
• Collaborate with internal stakeholders (Sales, Product, Business Partners, and Marketing) to ensure content readiness and alignment.
• Ensure general session and breakout content aligns with the event theme and maintains high-quality standards.
• Track and implement feedback for session content, performing QC to ensure requested changes are accurately completed.
• Manage and maintain version control across all breakout and general session presentations, along with supplementary assets such as videos.
• Develop and implement comprehensive project plans and timelines for breakout and general sessions.
• Lead and coordinate cross-functional program teams, including creative, video, and production resources.
• Monitor deadlines and proactively follow up with stakeholders to ensure timely completion of deliverables.
• Provide additional support for Gold Forum planning and execution, as assigned.
• Collaborate with other core team members to deliver a seamless and engaging attendee experience.

Requirements

• 5+ years of experience managing high-profile, content-driven events.
• Proven expertise in event content management, particularly for large-scale conferences or similar events.
• Strong project management experience with a demonstrated ability to manage multiple projects and meet deadlines in a fast-paced environment.
• Familiarity with production and creative elements, including creating holistic show flows.
• Experience leading cross-functional teams and managing agenda and thematic development for impactful events.
• Exceptional organizational and communication skills, with the ability to liaise effectively with speakers and stakeholders.
• Expertise in conducting discovery sessions and developing clear communication frameworks.
• Strong initiative, self-motivation, and relational skills to build connections across departments.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Ability to strategically oversee event timelines and deliverables with minimal supervision.
• Detail-oriented with a proactive approach to problem-solving.

Nice-to-haves

• Bachelor's degree in Event Management, Communications, Marketing, or a related field.
• Financial services industry experience is a plus.
• Proven track record of planning and executing large-scale events as an event lead.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)