Event Coordinator - 75K+ DOE

About the position

The Corporate Event Coordinator will be responsible for planning and executing corporate events for an insurance company in South Charlotte. This role involves establishing vendor relationships, coordinating logistics, and ensuring successful event execution while adhering to budgets and timelines. The position requires flexibility to attend events outside of regular working hours, including weekends.

Responsibilities

• Establishing and maintaining relationships with vendors and venues
• Negotiate and secure event space and venues
• Coordinate event logistics, including registration and attendee tracking
• Creating and communicating pre and post-event evaluations
• Coordinate and monitor event timelines and ensure deadlines are met
• Research and book entertainment and/or speakers
• Work with design team to develop invitations and print materials
• Develop communications for attendees
• Select and order promotional materials
• Order and keep inventory of banners and signage
• Coordinate transportation and travel needs of the event
• Calculating budgets and adhere to them
• Addressing and managing potential problems that may arise
• Planning for potential scenarios that could impact the integrity of the event
• Maintaining a working knowledge of the complex needs of a wide variety of events

Requirements

• Prior corporate event coordination experience
• Strong written and verbal communication skills
• Attention to detail and organization
• Microsoft Office experience preferred
• Experience with high-volume workload (100+ events per year)
• 5+ years of experience with event management