Event Coordinator and Administrative Assistant

$31,200 - $35,360/Yr

Be Bold Events LTD - Tampa, FL

Part-time - Entry Level

Tampa, FL

About the position

Be Bold Events is looking for a proactive and organized Event Coordinator and Administrative Assistant to manage all aspects of event planning and execution. This part-time, contract role involves overseeing logistics, coordinating with vendors, and ensuring a seamless experience for attendees while providing administrative support to the CEO and the team.

Responsibilities

• Manage and respond to email communications promptly and professionally.
• Send out reminders to event participants, speakers, and facilitators.
• Assist with technical setups and troubleshooting on the day of events.
• Liaise with speakers and retreat facilitators to coordinate event details and logistics.
• Develop and maintain detailed checklists to ensure all event tasks are completed efficiently.
• Execute various event-related tasks as assigned, ensuring a high level of accuracy and attention to detail.
• Provide regular progress updates to the CEO, highlighting key accomplishments and any challenges.
• Help the organization run efficiently using computer software to create spreadsheets, manage databases, and prepare presentations, reports, and documents.
• Negotiate with vendors, buy supplies, manage inventory, and order merchandise for marketing.
• Promote upcoming events via social media platforms and cold calls.

Requirements

• Computer proficiency and basic technical skills for event setup and support.
• Previous experience in event coordination or administrative support is preferred.
• Strong negotiation skills with the ability to market services effectively.
• Excellent time management skills with the ability to prioritize tasks in a fast-paced environment.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Proactive approach with an ability to work independently and as part of a team.
• Familiarity with budgeting processes and financial management related to event planning.
• Experience in guest services to enhance attendee satisfaction.
• Knowledge of banquet operations and hotel environments is a plus.
• Exceptional organizational skills and attention to detail.
• Ability to work flexible hours, including evenings and weekends as needed.

Nice-to-haves

• Experience in events management (1 year preferred).
• Customer service experience (1 year preferred).
• Familiarity with the Tampa, FL area.

Benefits

• Flexible working hours
• Opportunity to work in a dynamic team environment
• Experience in event planning and coordination