Event Coordinator, Orlando

About the position

The Event Coordinator at CSI DMC is responsible for assisting in the planning and execution of events, working closely with Account Executives and Event Managers. This role requires exceptional organizational skills and the ability to thrive in a team environment. The Event Coordinator will manage various aspects of event logistics, including venue management, vendor coordination, and client communication, while also being available for on-site support during events.

Responsibilities

• Support Account Executives and Event Managers in venue management, production coordination, transportation & staffing, vendor management, site inspections, and creative design and implementation.
• Coordinate program staffing with program Event Managers.
• Record and communicate feedback on hired IC staff by Event Managers.
• Plan and operate assigned programs.
• Be available as a 24/7 contact for clients during programs.
• Attend or help coordinate site visits, walkthroughs, and other relevant activities for programs.
• Participate in the discovery of new vendors.
• Develop and maintain communications in a cooperative and professional manner with all levels of staff, vendors, industry partners, and clients.
• Take active participation in site visits with Sales team and clients where applicable.
• Self-educate or partake in CSI training opportunities.
• Adhere to all financial deadlines.
• Maintain staffing files in an organized and up-to-date manner using Salesforce or any other software introduced.
• Ensure timely billing for transportation and staffing and accuracy of profit and loss statements for assigned programs.
• Attend all scheduled company meetings.
• Work closely with other CSI employees on traveling projects when designated.
• Operate remotely from home when not onsite, traveling, or required to be in-office.

Requirements

• A bachelor's degree from an accredited college or university is preferred, but may be substituted with equivalent work experiences.
• Entry level position with minimum 2 years of coordination experience preferred.
• Well-developed written and verbal communication skills.
• Ability to compose grammatically correct emails to the client and others.
• Strong organizing and time management skills.
• Outstanding customer service skills.
• Excellent work ethics.
• Proactive approach to completing tasks.
• Demonstrated ability to multi-task and prioritize competing work needs.
• Able to work autonomously yet collaborate as part of a team on workflows.
• Proficiency in Microsoft Office products, especially Excel.
• Adaptability to Salesforce and other new software introduced at CSI.
• Must be able to lift and carry approximately 50 lbs.
• Must be able to drive to work and to event venues.
• Must be able to work on feet 12-14 hours a day on site.
• Must be eligible to travel domestically and internationally.

Benefits

• Base salary compensation
• Bonus/Incentive based on performance
• Company provided Computer and Cell Phone
• Health, Dental and Vision Plan paid by employee with a contribution from Employer
• Employer paid Life Insurance, AD&D, STI and LTI
• Paid Holidays
• Paid Personal Days
• Paid Volunteer time