Event Coordinator, Program and Events

California Association For Bilingual Education • Los Angeles, CA

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About The Position

The Event Coordinator will be responsible for the planning, coordination, and execution of various events and programs for the California Association for Bilingual Education (CABE). This role requires a highly organized and detail-oriented professional who can manage multiple projects simultaneously while maintaining strong relationships with exhibitors and sponsors. The Event Coordinator will also support marketing and operational efforts related to the events.

Requirements

• Demonstrated experience in event coordination or a related field with a proven track record of successful event management.
• Strong organizational, project management, and multitasking abilities.
• Excellent verbal and written communication skills, with the ability to engage effectively with diverse stakeholders.
• Proficiency in industry-standard software and tools (e.g., Microsoft Office, Adobe Acrobat, Google Apps, Zoom, Teams, social media, and event management platforms).
• Ability to work both independently and collaboratively within a team, adapting to changing priorities and deadlines.
• Ability to travel and stay overnight within the U.S.
• Possess physical abilities including standing and sitting for extended periods, talking/hearing, near and far visual acuity, pushing/pulling, lifting, reaching, carrying, and fine manual dexterity.

Nice To Haves

• Flexibility to work some weekends.

Responsibilities

• Facilitate the comprehensive coordination of events, including maintaining up-to-date databases and market information.
• Oversee logistics for housing and transportation arrangements for attendees and staff at annual conferences.
• Coordinate scheduling of webinars and in-person meetings, ensuring integration with programmatic and event timelines.
• Serve as the primary point of contact for exhibitors and sponsors, managing inquiries and ensuring a positive experience.
• Oversee the lifecycle of exhibitor and sponsor engagement, including registration and advertisement placement.
• Manage financial aspects of exhibitor and sponsor participation, including processing payments and following up on outstanding fees.
• Develop and execute marketing and publicity initiatives, including creating promotional materials.

What This Job Offers

• Job Type: Full-time
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: No Education Listed