Event Coordinator, Program and Events

California Association For Bilingual Education-posted about 1 year ago
Full-time
Los Angeles, CA
Religious, Grantmaking, Civic, Professional, and Similar Organizations
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The Event Coordinator will be responsible for the planning, coordination, and execution of various events and programs for the California Association for Bilingual Education (CABE). This role requires a highly organized and detail-oriented professional who can manage multiple projects simultaneously while maintaining strong relationships with exhibitors and sponsors. The Event Coordinator will also support marketing and operational efforts related to the events.

  • Facilitate the comprehensive coordination of events, including maintaining up-to-date databases and market information.
  • Oversee logistics for housing and transportation arrangements for attendees and staff at annual conferences.
  • Coordinate scheduling of webinars and in-person meetings, ensuring integration with programmatic and event timelines.
  • Serve as the primary point of contact for exhibitors and sponsors, managing inquiries and ensuring a positive experience.
  • Oversee the lifecycle of exhibitor and sponsor engagement, including registration and advertisement placement.
  • Manage financial aspects of exhibitor and sponsor participation, including processing payments and following up on outstanding fees.
  • Develop and execute marketing and publicity initiatives, including creating promotional materials.
  • Demonstrated experience in event coordination or a related field with a proven track record of successful event management.
  • Strong organizational, project management, and multitasking abilities.
  • Excellent verbal and written communication skills, with the ability to engage effectively with diverse stakeholders.
  • Proficiency in industry-standard software and tools (e.g., Microsoft Office, Adobe Acrobat, Google Apps, Zoom, Teams, social media, and event management platforms).
  • Ability to work both independently and collaboratively within a team, adapting to changing priorities and deadlines.
  • Ability to travel and stay overnight within the U.S.
  • Possess physical abilities including standing and sitting for extended periods, talking/hearing, near and far visual acuity, pushing/pulling, lifting, reaching, carrying, and fine manual dexterity.
  • Flexibility to work some weekends.
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