Event Coordinator

$45,760 - $52,000/Yr

Bluegold - Huntington Beach, CA

Full-time - Entry Level

Huntington Beach, CA

Professional, Scientific, and Technical Services

About the position

The Event Coordinator will be responsible for managing and executing events from conception to completion, ensuring high-quality production and outstanding customer service. This role requires strong organizational skills, the ability to manage multiple projects, and a passion for special event management.

Responsibilities

• Produce events from conception through to completion.
• Manage administration and logistics in a busy special events environment.
• Anticipate project needs and discern work priorities.
• Negotiate space contracts and book event space.
• Arrange food and beverage with the Chef and Bar Manager.
• Order supplies and audiovisual equipment, ensuring appropriate décor.
• Gather information on each project to achieve quality event productions.
• Conduct research to assist staff in making decisions about event possibilities.
• Create and revise room layouts for each event.
• Propose new ideas to improve the event planning and implementation process.
• Serve as liaison with vendors on event-related matters.
• Assist with coordination of up to 200 events per year.
• Close out all events as required.
• Prepare budgets and provide weekly progress reports to staff directors.
• Keep track of event finances including check requests, invoicing, and reporting.
• Coordinate appointments and visits to see the event space and scheduling of events on the calendar.
• Prepare and modify event contracts (BEOs).

Requirements

• Excellent communication skills, including writing and proofreading.
• Ability to manage multiple projects and work assignments from various staff.
• Excellent interpersonal skills both in person and by phone.
• Ability to accomplish projects with little supervision.
• Strong customer service ethic and high expectations for quality.
• Bachelor's degree preferred; significant work experience can substitute for the degree.
• At least 3 years experience with office administrative management.
• At least 1 year experience coordinating special events.
• Proficient in Microsoft Word, Excel, OpenTable, and email/web searches.

Benefits

• Pay range of $22 - $25 per hour
• Tips