Mayvin - Alexandria, VA
posted about 2 months ago
Mayvin is seeking an experienced Event Coordinator to support the DTRA Strategic Integration (SI) Directorate in support of the DoD Combat Weapons of Mass Destruction (CWMD) mission. This position requires a valid TOP SECRET clearance with SCI eligibility and is contingent upon contract award. The Event Coordinator will play a crucial role in planning and organizing both in-person and virtual meetings or special events, ensuring that all aspects of the events are meticulously coordinated. This includes site selection, transportation, food and drinks, audiovisual equipment, and other amenities necessary for successful events. In addition to logistical planning, the Event Coordinator will develop materials to support events, such as timelines, agendas, biographies, programs, and handouts. They will work closely with protocol officers to ensure that proper customs and courtesies are observed for all participants. The role also involves supervising junior personnel and collaborating directly with government counterparts to plan and sequence multiple events throughout the year. A key aspect of this position is conflict resolution, as well as monitoring master calendars for opportunities to optimize event scheduling. The Event Coordinator will also be responsible for identifying and scheduling key speakers and panelists for events, tracking RSVPs, and advocating for alternate invitees when necessary. After each event, they will write an After-Event Report to summarize proceedings, assess outcomes, and share knowledge gained. Additionally, managing logistical arrangements for conferences, including handling reimbursement forms, invoices, and post-event reports, will be part of the responsibilities.