Event Coordinator

$54,000 - $54,000/Yr

Axis Pioneer Square - Seattle, WA

Full-time - Entry Level

Seattle, WA

Museums, Historical Sites, and Similar Institutions

About the position

The Event Coordinator at AXIS Pioneer Square is responsible for overseeing a variety of events and photo/video productions, ensuring a memorable experience for clients while protecting the venue's interests. This full-time position requires a personable individual who can manage event logistics, client communications, and venue operations in a fast-paced environment.

Responsibilities

• Oversee an array of events and photo/video productions as a representative of the venue.
• Provide onsite support during events to ensure a memorable experience while protecting the venue's interests.
• Act as a primary contact & event planning resource for clients during the planning process of their events and rentals.
• Assist in making sure the venue is always 'client ready' for events, tours, walk-thrus, and art gallery visitors throughout the week.
• Conduct venue walk-thrus with clients, wedding couples, and event planners, providing suggestions for seamless events.
• Hold final planning meetings with clients and wedding couples to go over all final details of their events including floor plans, timelines, and venue provided services.
• Create event floor plans and timelines including event details and services pertaining to the venue and the overall event.
• Take part in creating daily & weekly social media posts and promo campaigns, and keep the website up to date with online images.
• Assist with client communications as well as event leads & inquiries when needed.
• Be a point of contact for vendors & caterers and maintain good working relationships.
• Assist in setting up and attending AXIS's monthly Art Walk for the gallery.
• Assist with basic admin duties around the office and venue such as scheduling & staffing events, client invoices, basic accounting, restocking supplies, creating client folders, and securing alley permits for clients.

Requirements

• Client Relations experience in hospitality and/or event industry-related field
• Some event coordination experience
• Sales and/or marketing experience a plus
• Ability to work in a fast-paced, high-energy environment
• Detail-oriented & a great multi-tasker with excellent time and calendar management
• Ability to problem-solve and make decisions independently
• Computer knowledge and basic understanding of financial terms and calculations
• Concise and accurate written and verbal communication
• Comfortable with creating posts for various social media

Benefits

• Flexible schedule
• Health insurance
• Paid time off