Event Logistics Manager (Hybrid)

$57,000 - $57,000/Yr

University Of Michigan - Ann Arbor, MI

Full-time - Mid Level

Ann Arbor, MI

Educational Services

About the position

The Event Logistics Manager at the University of Michigan is a pivotal role responsible for the logistical arrangements, planning, and execution of institution-wide ceremonial, development, and presidential events. This position requires a collaborative approach, partnering with event colleagues to produce impactful events in a complex yet enjoyable work environment. The manager will oversee various aspects of event logistics, ensuring that all details are meticulously planned and executed to create memorable experiences for attendees. The role emphasizes the importance of diversity, equity, and inclusion (DEI) in all event-related decisions, particularly for events held at the President's House. In this position, the Event Logistics Manager will be tasked with a variety of responsibilities, including facility selection, contract negotiations, food and beverage arrangements, audio/visual services, transportation logistics, decor, and entertainment. The manager will also be responsible for creating venue diagrams and maps to support event logistics, preparing budget projections, and reconciling final vendor payments. Collaborative communication and teamwork are essential, as the manager will participate in planning meetings, provide updates to planning calendars, and lead special department projects focused on technology, event inclusivity practices, and educational opportunities. The role is designed for someone who thrives in a dynamic environment and is committed to fostering an inclusive atmosphere through thoughtful event planning. The Event Logistics Manager will play a crucial role in ensuring that all events reflect the values of the University of Michigan and meet the diverse needs of its community.

Responsibilities

• Plan and execute logistics for University-wide development, ceremonial, and presidential events.
• Coordinate event logistics with a focus on events for the President's House.
• Execute facility selection, contract negotiations, food and beverage selections, audio/visual service, transportation, decor, and entertainment.
• Create venue diagrams and maps to support event logistics.
• Prepare budget projections and reconcile final vendor payments for assigned events.
• Participate in planning meetings and provide updates to planning calendars and project management systems.
• Lead special department projects related to technology, event inclusivity practices, and educational opportunities.
• Share information with design colleagues for the creation of printed materials, event webpages, and registration forms.

Requirements

• A bachelor's degree or an equivalent combination of education and experience.
• At least 2 years of experience in a professional setting.
• Project management skills.
• Proofreading ability and strong written communication skills.
• Solid knowledge and experience using Microsoft Office software.
• Commitment to diversity, equity, and inclusion in the workplace.

Benefits

• Generous time off
• A retirement plan with two-for-one matching contributions and immediate vesting
• Comprehensive health insurance options
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses