Event Manager with Project / Program management Exp

Infobahn Softworld - Mountain View, CA

Full-time - Senior

Mountain View, CA

Professional, Scientific, and Technical Services

About the position

The Experiential Event Manager will oversee the strategy and execution of critical employee-facing events, collaborating with various teams to create innovative experiences. This high-visibility role requires strong project management skills and the ability to lead large teams while developing a rigorous event planning process for seamless execution.

Responsibilities

• Drive innovative events end to end (e2e) on a global scale
• Foster a planning environment that enables rich co-creation and iteration on great ideas for best possible outcomes
• Lead collaborative project teams to create and drive inspired e2e experiences including concept, vision, comms, web, registration, main stage and breakout programming, visual design, event tech, video content, and related logistics
• Develop and manage work back plan and cross-functional timelines, detailed project plans, and workstream requirements; act as the source of truth for all stakeholders throughout the project lifecycle
• Develop, drive, and manage e2e logistics including budgeting and financial management, venue, agency, calendaring/scheduling, speaker prep, contracts, vendors, deliverables tracking, delighters, food and beverage, etc.
• Drive all cross-functional project workstreams to successful execution, track cross-functional deliverables and escalate when necessary
• Develop and foster stakeholder trust by initiating and nurturing partnerships and delivering consistent subject matter expertise
• Effectively manage resources to deliver against competing projects. Identify and problem solve resourcing risks. Surface and drive trade off conversations
• Optimize the event infrastructure by designing and strengthening operational, analytical, and financial processes, in partnership with the B+T operations team
• Demonstrate measurable business impact based on the goals outlined for each experience. Use postevent analytics and data to inform recommendations for future events

Requirements

• Seven (7) or more years of experience in e2e event project management
• Deep event project management expertise
• Proven ability to drive informed, context-based decisions
• Proven expertise in leading complex programs across multiple global campuses or offsite locations
• Strategic thinker and creative problem-solver, ability to bring strategic objectives to life through event experiences
• Deep knowledge around development of workback plans and timelines, budgets, briefs, e2e project plans, etc.
• Proven ability to drive collaborative teams to timely, data-driven, thoughtful decisions
• Ability to demonstrate how events align with and make an impact on client's key business drivers
• Demonstrated ability to lead in a highly matrixed environment and influence outcomes at all levels of the organization
• Excellent written and oral communication skills
• Must thrive in an environment of rapid change, moving targets, and cross-functional dependencies
• Bachelor's degree or equivalent experience required. CMP preferred.