Event Manager

$52,000 - $52,000/Yr

Marbles Kids Museum - Raleigh, NC

Part-time,Full-time - Mid Level

Raleigh, NC

101-250 employees

Museums, Historical Sites, and Similar Institutions

About the position

The Event Manager at Marbles Kids Museum is responsible for leading the planning and execution of family-friendly events and private facility rentals. This role involves coordinating logistics, promoting the venue, managing budgets, and ensuring a memorable experience for guests. The Event Manager will work closely with various teams and vendors to bring events to life while also meeting sales goals and maintaining relationships within the event industry.

Responsibilities

• Leads the planning, logistics, and execution of Marbles family-friendly and 21 Marbles events in collaboration with key programmatic and design team members.
• Brings the vision and production to life for family-friendly and 21Marbles events by coordinating the planning to execution in collaboration with other team members.
• Promotes Marbles to prospective facility rental clients, showcasing our space and venue offerings through phone conversations, email, and in-person tours including but not limited to play party and school dance inquiries.
• Supports the planning, logistics, and execution of private facility rentals.
• Responsible for collaborating and communicating with contracted vendors, security, porters, and internal teams about needs for internal and external events.
• Creates requests for proposals (RFPs) as needed.
• Regularly communicates with area businesses to procure in-kind donations and discounts to support Marbles mission.
• Responsible for developing and meeting sales goals for private facility rentals.
• Manages budgets, financials, and timelines to ensure events are on schedule to achieve their goals for assigned events and facility rentals.
• Secures ABC permits and other vendor contracts as required.
• Builds and maintains relationships across the event industry with clients and vendors to maintain good relationships and optimize facility rental operations while minimizing expenses.
• Responsible for strategic, short and long-term planning of the Special Event's & Facility Rentals department in collaboration with the supervisor and the Event Sales Manager.
• Maintains and organizes event-related products, linens, etc., and Museum catering kitchens (2) as needed.
• Serves as an event host or support for occasional daytime events and for some evening and weekend events as needed.
• Performs all other duties assigned by the manager.

Requirements

• Bachelor's degree in Hospitality and Event Planning, or related field preferred.
• Five years of experience in event planning, hospitality, customer service or related field preferred.
• Outstanding project management expertise.
• Excellent verbal and written communication skills.
• Exceptional interpersonal and customer service skills.
• Superb time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and delegate them when appropriate.
• Ability to respond to problems and assist clients in a calm, courteous and helpful manner.
• Ability to work independently and as part of a team.
• Demonstrated ability to provide effective feedback and receive constructive coaching.
• Excellent organizational skills and meticulous attention to detail.
• Thorough understanding of event permits, regulations, and restrictions.
• Proficient in Microsoft Office Suite or related software.

Benefits

• Medical, dental, vision insurance
• Health Savings and flexible spending accounts
• Life and AD&D insurance
• Short and Long-Term Disability
• Parking benefits and GoTriangle Bus Pass
• Paid time off for 17 vacation days and 9 holidays
• Eligible to participate in the Company's 401k program with employer matching after a waiting period
• Employee Assistance Program
• Great Marbles Perks & Discounts
• Fitness Benefits