Event Manager

Tuskegee University - Tuskegee, AL

Full-time - Mid Level

Tuskegee, AL

Educational Services

About the position

The Event Manager at Tuskegee University plays a crucial role in the Event Planning Office, which is responsible for managing the day-to-day operations of events and conferences hosted by the university's President. This position requires a high level of professionalism and a commitment to client satisfaction, as the Event Manager will oversee a wide variety of events both on and off campus. The role involves developing, executing, and evaluating operational plans for the Event Planning team, ensuring that all events are conducted efficiently and adhere to university policies and standards. In this position, the Event Manager will be responsible for managing event budgets, negotiating venue rentals, and overseeing the contracting process. They will work closely with various teams to ensure that all costs associated with events are accounted for and billed appropriately. The Event Manager will also create and develop concepts for new events, collaborating with relevant teams on printed materials, marketing plans, and registration processes. Additionally, they will write and direct the development of program content and scripts for events, ensuring that client goals are met. Supervisory responsibilities are also a key component of this role, as the Event Manager will create and implement training for event staff, supervise the Event Planning office positions, and manage performance evaluations. The position requires strategic decision-making in logistical planning and the ability to negotiate vendor contracts effectively. The Event Manager will also monitor vendor performance and ensure compliance with all relevant regulations and standards. Overall, this role is essential for the successful execution of events at Tuskegee University, requiring a blend of organizational skills, leadership, and a strong understanding of event planning principles.

Responsibilities

• Develops, executes, and evaluates operation plans for the Event Planning team.
• Manages event budgets, equipment, and procedures to ensure efficiency, safety, and quality standards.
• Negotiates and contracts venue rentals and oversees venue contracting.
• Creates and develops concepts for new events and collaborates on event-related materials.
• Writes and directs the development of program content, formats, and scripts for events.
• Monitors and evaluates the performance of contracted vendors regarding events and facilities.
• Creates and implements training for events and client relations staff.
• Supervises Event Planning office positions, including planning, assigning, and approving work.

Requirements

• Bachelor's degree from an accredited institution or equivalent experience.
• At least five years of experience related to event management duties and responsibilities.
• Knowledge of meeting and event planning principles, requirements, and procedures.
• Strong interpersonal and communication skills.

Nice-to-haves

• Experience in negotiating vendor service contracts and contract administration.
• Ability to perform complex tasks and prioritize multiple projects.
• Experience in planning and coordinating assignments across multiple departments.