Event Manager

Livingstone College - Salisbury, NC

Full-time - Mid Level

Salisbury, NC

Educational Services

About the position

The Event Manager at Livingstone College is responsible for overseeing the complete lifecycle of events on campus, from planning and coordination to successful execution. This role requires collaboration with internal departments and external clients to deliver high-quality events that align with the college's goals. The ideal candidate will possess exceptional organizational skills, the ability to manage multiple tasks under pressure, and a commitment to fostering meaningful connections with stakeholders. The position also involves responsibilities in sales, marketing, and client management to enhance the college's community presence and reputation.

Responsibilities

• Collaborate with clients to understand their event objectives, budgets, and preferences.
• Develop comprehensive event plans, including timelines, budgets, and resource allocation.
• Schedule and book Livingstone College venues, vendors, security, and additional required personnel.
• Coordinate and manage all aspects of the event through detailed plans.
• Communicate with all internal staff members on their role pre, during, and post event.
• Utilize expert communication tools to layout details such as timelines, critical points of decision, logistics, and deadlines for execution.
• Identify and discuss/implement alternative plans for failures in execution and/or last-minute changes.
• Oversee the setup and execution of the event from start to finish.
• Provide personal service support for the Owners during the event with time management and troubleshooting.
• Market and sell private event services to prospective clients, including corporate, personal, and academic functions.
• Act as the primary point of contact for clients, maintaining constant communication to ensure expectations are met.
• Ensure all necessary permits and licenses for events are secured.
• Utilize event management software for scheduling, logistics, and tracking.
• Maintain detailed records of expenditures and ensure adherence to budgets.
• Create and manage event sponsorship packages to secure financial and in-kind support.
• Lead, motivate, and develop the college's events team to deliver high-quality, customer-focused service.
• Manage on-site event production, ensuring all aspects run smoothly and are within budget.
• Analyze feedback and prepare post-event evaluation reports to measure success against objectives.

Requirements

• Master's degree in Event Management, Business Administration, or a related field; or a Bachelor's degree with 10 years of proven event management experience.
• Demonstrated track record of generating revenue through events and managing complex event logistics.
• Strong leadership and team collaboration skills.
• Excellent verbal and written communication skills.
• Knowledge of event marketing, budgeting, and reporting.
• Proficiency in event management software and tools.
• Ability to work under pressure, meet deadlines, and manage multiple priorities.
• Familiarity with health, safety, and legal compliance standards.
• Proven expertise in managing events with 250+ attendees and budgets of $5,000 or more.

Nice-to-haves

• Creativity and vision in designing engaging events.
• Familiarity with Livingstone College's community and operational protocols.
• Experience working within academic or nonprofit organizations.
• Knowledge of licensing, vendor management, and compliance requirements.

Benefits

• Professional development opportunities
• Health insurance
• Flexible scheduling options
• Paid holidays
• Tuition reimbursement for further education