Event Manager

$80,000 - $95,000/Yr

ASM Global-AEG Management Oakland LLC. - Oakland, CA

Full-time - Mid Level

Oakland, CA

About the position

ASM GLOBAL, the leader in privately managed public facilities, is seeking an Event Manager for the Oakland Arena and Oakland-Alameda County Coliseum. This role is pivotal in planning, coordinating, and executing event logistics from the initial stages of advancing a show to the final load-out and event settlement. The Event Manager will serve as the facility liaison to promoters and clients, ensuring that all aspects of events, including concerts, community and corporate events, family shows, and sporting events, are managed effectively. The position requires on-site supervision of events and staff, ensuring that all logistical needs are met and that events run smoothly. The Event Manager will work closely with promoters and clients to understand their expectations for successful events. This includes establishing event needs, communicating staffing and logistical requirements to internal departments and external vendors, and ensuring that all contractual obligations and policies are adhered to. The role also involves preparing event and labor estimates, collecting cost estimates based on event needs, and collaborating with internal department heads to recommend appropriate staffing levels. The Event Manager will oversee union crew members and contractors, ensuring compliance with ASM Global standards and safety codes. In addition to these responsibilities, the Event Manager will assist the finance department with timely and accurate event settlements and contribute to various projects and special assignments as needed. This position requires a proactive approach to problem-solving and excellent communication skills to maintain effective relationships with clients, staff, and other stakeholders.

Responsibilities

• Plan, coordinate, and execute event logistics from start to finish.
• Serve as facility liaison to promoters and clients.
• Establish event needs based on promoter and client expectations.
• Communicate staffing and logistical needs to internal departments and outside agencies and vendors.
• Ensure proper execution of staffing deployments, equipment rentals, and house logistics to meet promoter and client expectations.
• Prepare event and labor estimates.
• Collect cost estimates based on event needs and promoter/client requests.
• Work with internal department heads on recommended staffing levels.
• Ensure contractual obligations and policies are maintained.
• Prepare seating and event diagrams using AutoCAD.
• Oversee union crew members and contractors to ensure satisfactory work and compliance with ASM Global standards.
• Work with finance department on timely and accurate event settlements.
• Assist department and organization with various projects and special assignments.

Requirements

• Bachelor of Arts/Sciences Degree (4-year).
• 3 - 5 years' experience in concerts, community & corporate events, family shows, and sporting events.
• Previous event experience and/or production experience involving event set-up, audio, video, lighting, and rigging.
• Previous supervisory experience of event staff.
• Ability to work both independently and as part of a team environment.
• Knowledge of concert and production event management and/or event operations.
• Proficient in MS Office suite (Outlook, Word, Excel); ability to learn AutoCAD and other required business systems.
• Proficient in AutoCAD is preferred.
• Ability to be available to work nights, weekends, and holidays as needed.
• Valid driver's license and reliable transportation.

Nice-to-haves

• Significant skills and aptitude in leadership, judgment, decision making, and resolution of complex issues.
• Ability to create strong relationships, lead a team, and assign tasks through exemplary leadership skills.
• Provide outstanding customer service to clients, guests, contractors, and anyone who visits the facility.
• Excellent organizational skills and attention to detail.
• Work effectively under pressure and/or stringent schedule and produce accurate results for multiple projects in a fast-paced setting.