Event Marketing Specialist, Listings - East
NASDAQ Omx Group - New York City, NY
posted 3 days ago
About the position
Nasdaq is looking for an enthusiastic professional with prior experience in a marketing events position, preferably within a similar organization such as a professional services or financial services firm. In this role, reporting into the Event Manager, Listings, you will help coordinate events and marketing efforts associated with hosted, sponsored, and experiential events aimed at our key target audiences. The Event Marketing Specialist, Listings position is heavily focused on coordinating logistics and acting as a project manager to lead, oversee and execute a project plan to ensure overall success of the event. You will work with the Event Manager, Listings, Regional Account Managers, the Events teams, and other teams across the Listings business to help plan and deliver key marketing initiatives for East Listings, often acting as the project manager to keep stakeholders on track. You will be a key member of the team, improving our presence, assisting with hosted and sponsored events, strengthening the Nasdaq brand, and generating demonstrable ROI. The events you will support in this role are intended to generate meaningful connections with high-level management of existing customers, to repair relationships and to foster new relationships with prospective customers, and to consistently promote Nasdaq's products and brand enterprise wide. In addition, the events you will manage are intended to serve as a platform for Nasdaq to act as thought leaders by contributing to the regional and global conversation. This position is based in New York, NY and reports to the Event Manager, Listings, based in San Francisco, CA.
Responsibilities
- Support a selection of hosted regional events globally - large and small scale, including space reservations, coordination with local executive assistants, catering orders, marketing material production/distribution, name badges, AV management, attendee lists/invite process, building security, etc. (80%)
- Assist with venue sourcing including generating RFPs, organizing data and presenting findings to stakeholders
- Assist Event Manager with deliverables, including but not limited to the development of event invitations, resends, reminders, pre and post-event communications, gifting and nametags for all events
- Act as on-site support, when requested, for designated meetings and events to ensure successful meeting execution
- Assist with ROI tracking following each event and update tracking accordingly
- Budget management at all steps of the event, starting at the conceptualization process
- Strict adherence to meeting protocols (cost saving measures, risk policies, contract approvals)
- Ongoing ownership of team resources including restaurant lists, area information, furniture inventory, swag/high-end gifting vendors, etc.
- Reconciles with accounting all payments related aspects for these events, purchase order management and tracking budget
- Assist with hosted and sponsored events at Nasdaq's Client Experience Center in New York, NY (20%)
- Work across the organization and with catering, AV, Broadcast, Facilities, Building Security, Creative Teams, etc. to assist with successfully planning these events
Requirements
- 5+ years of event and marketing experience
- A keen interest in developing a career in marketing and events
- Well-presented with a professional approach
- Exceptional verbal and communication skills and ability to interact with c-level executives both internally and externally
- Flexible and a hardworking team player; ability to flex and step in as needed
- Strong interpersonal skills and ability to multitask and lead multiple projects simultaneously
- Proficiency in CRM systems; preferably in Salesforce, Knak and Marketo
- Experience with marketing automation tools
- Bachelor's Degree required, preferably in marketing, communications or hospitality
- Ability to work evenings and weekends as needed for events with minimal travel (15%)
Benefits
- 401(k) program with 6% employer match
- Employee Stock Purchase Program with 15% discount
- Student loan repayment program up to $10k
- Company paid life and disability plans
- Generous paid time off
- Comprehensive medical, dental and vision coverage
- Health spending account with employer contribution
- Paid flex days to support mental wellbeing
- Gym membership discounts
- Hybrid home/office schedule (for most positions)
- Paid parental leave
- Fertility benefits
- Paid bereavement leave
- Company gift matching program
- Employee resource groups
- Paid volunteer days
- Education Assistance Program
- Robust job skills training and Professional development opportunities
