Event Operations Assistant

Elite Source • Hartford, CT

389d • $60,000 - $70,000

About The Position

The Event Operations Assistant at Elite Source, LLC is responsible for providing administrative and logistical support to the head event planner. This role involves assisting with all aspects of event planning, including venue research, vendor management, guest communication, budget tracking, on-site setup, and event execution. The position requires flexibility in working hours, including evenings and weekends, to ensure seamless operations and a successful event experience for clients.

Requirements

• High school diploma or GED
• 2 years of experience in events management
• 3 years of customer service experience
• 2 years of event planning experience
• Bilingual proficiency
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Detail-oriented with the ability to multitask and manage multiple projects simultaneously
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Basic understanding of event planning software (if applicable)
• Flexibility to work evenings, weekends, and on-site during event execution.

Responsibilities

• Research and source potential venues, catering options, and vendors based on event requirements and budget.
• Assist in developing event timelines, agendas, and detailed checklists.
• Manage guest lists, send invitations, and track RSVPs.
• Coordinate contracts with vendors, including pricing negotiations and ensuring compliance.
• Create and maintain detailed event budgets, tracking expenses against allocated funds.
• Coordinate event setup, including decorations, audio-visual equipment, and signage.
• Manage on-site logistics, including guest check-in, registration, and directing attendees.
• Resolve any issues that arise during the event and adapt to unexpected situations.
• Assist with speaker introductions, presentations, and stage management.
• Send thank you notes to attendees and vendors after the event.
• Review event feedback and compile post-event reports.
• Assist with invoice processing and reconciliation.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Flexible schedule

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: General Merchandise Retailers
• Education Level: High school or GED