Event Operations Coordinator - High West - R-34653

$42,994 - $60,611/Yr

Unclassified - Coalville, UT

Full-time - Entry Level

Coalville, UT

About the position

The Event Operations Coordinator at Constellation Brands is responsible for coordinating and executing off-premise and virtual events, ensuring exceptional experiences that align with High West's mission and vision. This role involves managing relationships with clients and internal teams, overseeing event logistics, and providing support throughout the event planning process.

Responsibilities

• Field incoming event inquiries for off-premise and virtual events
• Conduct off-site walkthroughs with potential clients
• Plan, execute, and manage off-premise and virtual events
• Setup and break down of off-premise events
• Act as backup for ambassadors if needed for off-premise tastings
• Work closely with the Event sales team, building relationships with clients throughout the coordination process
• Collaborate with the Whiskey Ambassador team for training and staffing
• Manage and support clients throughout event coordination and execution
• Provide timely responses to questions and options regarding floorplans and timelines
• Coordinate final details with clients alongside the Whiskey Ambassador team
• Communicate with staffing managers, general store & finance to ensure all data is entered into the event management system
• Lead on the day of the event as needed
• Coordinate vendors and equipment
• Work with event sales reps for rental plans and ordering
• Support the Events Team in managing event equipment
• Assist in weekly BEO meetings to improve meeting efficiency and cross-functional communication
• Drive increased revenue through coordinating booked events
• Serve as the point person for info@ e-mail inquiries

Requirements

• Minimum of 1 year experience in event coordination
• Passion for hospitality and events with a willingness to do what is needed to produce the best experience for guests
• Strong interpersonal and communication skills, including verbal, written, listening, and presentation abilities
• Ability to take direction and work with existing guidelines and processes
• Ability to work with a diverse set of team members
• Effective communication with a diverse set of clients
• Experience with computers, including Microsoft Office (Word, Excel, PowerPoint), Outlook, e-mail, restaurant reservation, POS, and event management software
• Demonstrated high level of follow-through and ability to meet multiple deadlines
• Strong organizational and time management skills
• Dedication to providing excellent customer service
• Willingness to work a flexible schedule, including days, evenings, weekends, and holidays

Nice-to-haves

• Previous experience in the hospitality industry preferred
• Portrays High West core values such as honesty, fun, unpretentiousness, and welcoming demeanor

Benefits

• Paid time off
• Medical/dental/vision insurance
• 401(k)