Event Operations Coordinator

$56,160 - $62,400/Yr

Onward Search - Englewood, CO

Part-time - Mid Level

Remote - Englewood, CO

Administrative and Support Services

About the position

The Operations Coordinator will play a crucial role in supporting a high-profile event management initiative focused on collaboration between academia and industry. This position involves logistical support, relationship management, and ensuring a seamless event experience. The role is contract-based and can be performed remotely for the right candidate.

Responsibilities

• Support the Director of Strategic Development to plan, communicate, and execute initiatives.
• Build and maintain relationships with vendors and venues that align with event vision.
• Orchestrate event details to ensure a seamless experience.
• Monitor expenses to support financial objectives.
• Oversee allocation and management of meeting spaces.
• Ensure all deadlines and dependencies are met.
• Coordinate catering, inventory, and deliverables specific to event requirements.
• Manage accommodations for partners and attendees.
• Support registration tailored to participants.
• Provide flexible support for additional tasks or events as needed.

Requirements

• Bachelor's degree in a relevant field and/or 2-5 years of experience in event planning, preferably in academic settings.
• Proven organizational skills with a history of managing multiple projects to precise deadlines within budget constraints.
• Dynamic personality capable of building strong relationships across all levels.
• Ability to travel domestically and internationally for event representation.
• Exceptional communication skills (written and oral), especially with academic audiences.
• Superior time management skills to thrive in a fast-paced environment.
• Familiarity with registration and virtual event platforms, particularly in educational contexts.
• Desire to work independently with minimal supervision in a demanding environment.
• Proficiency in Microsoft Office applications and familiarity with cloud-based event applications (e.g., Monday.com, Airtable, RainFocus).

Benefits

• Medical, Dental, and Vision Insurance
• Life Insurance
• 401k Program
• Commuter Benefit
• eLearning Education Reimbursement
• Ongoing Training & Development