Event Operations Coordinator

Indiana Sports Corp - Indianapolis, IN

Part-time,Full-time - Entry Level

Indianapolis, IN

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

For more than 40 years, Indiana Sports Corp has been a leading civic organization advancing our community through sports. Indiana Sports Corp has played host to more than 500 national and international sporting events, contributing over $4 billion in direct spending to our community. The organization has played a pivotal role in transforming Indianapolis into a premier destination for sports, earning the title of the city “Where Champions are Crowned.” The Indiana Sports Corp has positively impacted the lives of hundreds of thousands of citizens, particularly the youth, and continues to be a foundational civic organization for the growth and prosperity of Indianapolis and the state of Indiana. The Event Operations Coordinator will play a crucial role in the planning and coordination of events related to the 2026 NCAA Men's Final Four. This position will involve developing and executing events leading up to and during the tournament, serving as a key member of the Local Organizing Committee. The role is a full-time non-exempt position with an end date of April 30, 2026. The coordinator will work closely with the Tournament Director, Indiana Sports Corp staff, and other Local Organizing Committee members to ensure a shared vision for the event. This includes frequent collaboration with the NCAA to ensure that all projects and events are completed satisfactorily. The coordinator will be responsible for building and maintaining positive relationships with NCAA and ISC partners and sponsors, managing budgets related to events and projects, and providing updates to the Tournament Director. Additionally, the coordinator will lead the planning and execution of monthly meetings with the NCAA and key partners, assist with Local Organizing Committee meetings, and participate in warehouse logistics and management. The role also includes assisting with Fan Jam promotions and other NCAA and ISC projects as requested.

Responsibilities

• Assist with the planning and coordination of events related to the 2026 NCAA Men's Final Four.
• Develop and execute events leading up to and during the 2026 Men's Final Four.
• Work directly with the Tournament Director, ISC staff, and other Local Organizing Committee members to facilitate a shared vision for the event.
• Collaborate frequently with the NCAA to ensure all projects and events are completed satisfactorily.
• Build rapport and maintain positive relationships with NCAA and ISC partners and sponsors.
• Assist with preparing and managing budgets related to events and projects, providing periodic updates to the Tournament Director.
• Lead the planning and execution of monthly meetings with the NCAA and key partners.
• Assist with the planning and execution of Local Organizing Committee meetings.
• Participate on the Local Organizing Committee to ensure proper and timely completion of responsibilities.
• Participate in warehouse logistics and management.
• Assist with Fan Jam promotions and other NCAA and ISC projects as requested.

Requirements

• Bachelor's degree in event planning, sports management, marketing, social media or other related work.
• 2+ years prior experience in event planning and execution, marketing, communications, or social media management.

Nice-to-haves

• Experience working with volunteers and/or managing and motivating people.
• Familiarity with Salesforce (can be trained).