Seattle University - Seattle, WA
posted 2 months ago
The Event Operations Coordinator at Seattle University plays a crucial role in ensuring the successful execution of events hosted on campus and at select off-site locations. This position collaborates closely with the Event Operations Manager and the University Events team to manage various operational aspects of event planning and execution. The coordinator is responsible for overseeing the daily service order schedule, assisting with event setups, and utilizing event coordination expertise to manage complex production elements for high-profile events. This includes creating detailed plans for event layouts, audiovisual setups, and coordinating with external vendors to ensure all logistical details are effectively managed. The coordinator also tracks event-related fees and communicates with budget coordinators to ensure accurate billing for labor hours. In addition to event coordination, the Event Operations Coordinator supervises the student Event Operations Crew, ensuring that staffing needs are met and that all crew members are trained in safety best practices. This role requires a strong commitment to diversity and inclusion, as the coordinator will work with a diverse range of clientele and colleagues, fostering an inclusive environment that aligns with the university's mission and values. The position also involves inventory management, where the coordinator tracks and maintains event equipment and assets, ensuring that all materials are organized and in good condition for use. The Event Operations Coordinator is expected to work primarily from Tuesday to Saturday, with a schedule that may adjust based on event needs. This role requires excellent customer service skills, strong project management abilities, and a collaborative approach to working with various stakeholders within the university. The coordinator will also be involved in policy enforcement related to event operations, ensuring compliance with university and governmental regulations. Overall, this position is integral to the university's mission of providing high-quality events that support its educational goals.