Event Operations Coordinator

$45,000 - $45,000/Yr

Rtm Business Group - New York, NY

Full-time - Entry Level

Remote - New York, NY

101-250 employees

Professional, Scientific, and Technical Services

About the position

The Event Operations Coordinator at RTM Business Group is responsible for managing the logistics and execution of various events, including meetings, conferences, and seminars. This role requires strong communication skills, the ability to manage multiple projects simultaneously, and a passion for professional development. The coordinator will work closely with hotel partners and vendors to ensure successful event delivery while fostering a collaborative team environment.

Responsibilities

• Responsible for the planning, coordination and execution of meetings, conferences, seminars, and special events.
• Coordinate all phases of event logistics through detailed communication including food and beverage, meeting room layout, room list, transportation, AV equipment rental, event registration, and on-site execution.
• Travel nationally throughout the year for up to 6 events, 4-5 days per event.
• Work with vendors to order and receive supplies and services for food, beverages, supplies, equipment, and other necessary items.
• Create, monitor and manage event timelines on Airtable.
• Work collaboratively with internal teams to produce event collateral, materials and follow-up activities.
• Build and maintain relationships with a diverse network of individuals and organizations.

Requirements

• Bachelor's degree
• 1-2 years of experience in the Hospitality Industry (Internship experience qualifies)
• Ability to travel
• Self-starter, extremely organized and detail-oriented with a strong commitment to accuracy
• Proactive and able to work under pressure
• Exceptional follow-up and follow-through skills
• Competency with technology and ability to learn new software and applications
• Professional telephone skills and writing skills for communication with vendors.

Nice-to-haves

• Experience with Airtable
• Experience with CVENT
• Experience with Alchemer
• Experience with Adalo
• Prior experience working with group catering/hospitality at any one of the major hotel brands.

Benefits

• 15+ PTO Days
• Flexible/Hybrid work model (WFH and Remote opportunities)
• Medical/dental/vision coverage
• 401K after 12 months of employment
• Pre-tax commuter benefits
• Travel to major cities (all expenses paid)
• Opportunity for lateral and vertical movement within the company, inter/intra departmentally
• Quarterly Bonuses