Event Planner - 202403118-OTHLOC-Cj1bYfwd

$80,000 - $90,000/Yr

Alvarez & Marsal - Atlanta, GA

Part-time - Mid Level

Atlanta, GA

10,001+ employees

Professional, Scientific, and Technical Services

About the position

The Event Planner at Alvarez and Marsal is responsible for the planning, logistics, and execution of various training sessions and events, including PEPI training, year-end meetings, and client events. Reporting to the Events Manager, this role involves creating training schedules, managing budgets, and ensuring smooth operations for both in-person and virtual events. The Event Planner collaborates with multiple departments and stakeholders to enhance the effectiveness of training and events, while also maintaining compliance and documentation.

Responsibilities

• Create training schedules for all PEPI's service lines and maintain training records for attendees.
• Plan small to medium training and meetings from start to finish under the guidance of the Event Manager.
• Create detailed Excel-based budgets with relevant analytics and reconcile training budgets with actuals.
• Assist in content creation for internal meetings and trainings.
• Draft logistical plans and run of shows for meetings and trainings based on templates and processes.
• Manage onsite operations for in-person and virtual events.
• Establish and adhere to policies and procedures for event management.
• Maintain shareable records of event aspects, including communications and training procedures.
• Collaborate with various departments for training development and delivery.
• Manage rooming lists and modifications for events.
• Build and manage event registration sites.
• Cultivate strong relationships with key business partners and vendors.
• Assist in post-event debrief sessions to gather insights for future operations.
• Develop comprehensive CPE invitations and submit necessary documentation to the Learning and Development department.
• Monitor and audit lists of participants and ensure post-conduct assessments for continuous improvement.
• Oversee compliance training records and support employees in completing required training.
• Index event invoices and collaborate with accounts payable for event number generation.
• Monitor completion rates of pre-training assignments and communicate reminders to attendees.
• Schedule prework for coaches and role players and manage virtual platform rooms for training sessions.
• Create and edit engaging videos for federal trainings and maintain Simpli5 licenses for participants.

Requirements

• Professional training and experience in curriculum design for case-based professional development programs.
• Experience working with and presenting to C-level executives.
• Minimum of 5-7 years of relevant meeting and conference planning experience.
• Ability to handle multiple projects and analyze data effectively.
• Strong judgment and problem-solving skills to resolve unexpected issues.
• Demonstrated calmness under pressure.
• Extensive understanding of the hospital industry and its operations.
• Strong project management and organizational skills with attention to detail.
• Excellent customer service and interpersonal skills.
• Ability to work independently with limited supervision.
• Proficient in Microsoft Office programs (Word, Excel, PowerPoint).
• Working knowledge of Zoom, Microsoft Teams, Cvent, and virtual event management applications.

Benefits

• Healthcare plans
• Flexible spending and savings accounts
• Life insurance
• AD&D insurance
• Disability coverage
• 401(k) retirement plan with discretionary employer contribution
• Paid time off including vacation and personal days
• Seventy-two (72) hours of sick time
• Ten federal holidays
• One floating holiday
• Parental leave