Event Planner - 202403118-OTHLOC-Cn2bYfwi

Alvarez & Marsal - Chicago, IL

Full-time - Entry Level

Chicago, IL

10,001+ employees

Professional, Scientific, and Technical Services

About the position

The Event Planner at Alvarez & Marsal is responsible for the planning and execution of various training sessions, meetings, and events. This role involves collaborating with the Events Manager and other departments to ensure successful delivery of events, managing logistics, budgets, and participant engagement, while also maintaining compliance and training records.

Responsibilities

• Create training schedules for all PEPI's service lines and maintain training records for attendees.
• Plan small to medium training and meetings from start to finish under the guidance of the Event Manager.
• Create detailed Excel-based budgets with relevant analytics.
• Reconcile training budgets with actuals, coordinating with the finance team.
• Assist in the content creation ideation of internal meetings and trainings.
• Draft logistical plans and run of shows for meetings and trainings.
• Onsite/day-of management for in-person and virtual events.
• Establish, implement, and adhere to policies and procedures for event management.
• Maintain shareable records of event aspects, including communications and training procedures.
• Collaborate with various departments in the development and delivery of training.
• Manage rooming lists and modifications.
• Build and manage event registration sites.
• Cultivate strong relationships with key business partners and vendors.
• Assist in post-event debrief sessions to gather insights for future operations.
• Develop comprehensive CPE invitations and submit necessary documents to the Learning & Development department.
• Monitor and audit lists of participants, ensuring post-conduct assessments for continuous improvement.
• Oversee compliance training records of attendance for all PEPI employees.
• Efficiently index event invoices and collaborate with accounts payable.
• Monitor completion rates of pre-training assignments and communicate reminders to attendees.
• Schedule prework for coaches and role players, fostering effective communication.
• Manage MS Teams or other virtual platform rooms for training sessions.
• Create and edit engaging videos for federal trainings.
• Assign and maintain Simpli5 licenses for participants, coaches, and role players.

Requirements

• Strong organizational skills and attention to detail.
• Proficiency in Excel and budget management.
• Excellent communication and interpersonal skills.
• Ability to manage multiple projects simultaneously.
• Experience in event planning and logistics.

Nice-to-haves

• Experience with virtual event platforms like MS Teams.
• Familiarity with training and compliance processes.
• Creative skills for content creation and video editing.

Benefits

• Health insurance coverage.
• Paid holidays and vacation time.
• Professional development opportunities.