Event Planner - 202403118

$80,000 - $90,000/Yr

Alvarez & Marsal - Houston, TX

Part-time - Mid Level

Houston, TX

10,001+ employees

Professional, Scientific, and Technical Services

About the position

The Event Planner at Alvarez & Marsal will be responsible for the planning and execution of various training sessions, meetings, and events. Reporting to the Events Manager, this role involves creating training schedules, managing logistics, and ensuring the smooth delivery of events while collaborating with multiple departments. The Event Planner will also handle budget reconciliation, maintain training records, and support compliance training efforts.

Responsibilities

• Create training schedules for all PEPI's service lines and maintain training records for attendees.
• Plan small to medium training and meetings from start to finish under the guidance of the Event Manager.
• Create detailed Excel-based budgets and reconcile training budgets with actuals.
• Assist in content creation for internal meetings and trainings.
• Draft logistical plans and run of shows for meetings and trainings.
• Manage onsite and day-of logistics for in-person and virtual events.
• Establish and adhere to policies and procedures for event management.
• Maintain records of event aspects, including communications and training procedures.
• Collaborate with various departments for training development and delivery.
• Manage rooming lists and event registration sites.
• Cultivate relationships with key business partners and vendors.
• Assist in post-event debrief sessions to gather insights for future operations.
• Develop comprehensive CPE invitations and submit necessary documentation to the Learning and Development department.
• Monitor and audit lists of participants and ensure post-conduct assessments for continuous improvement.
• Oversee compliance training records and support employees in completing required training.
• Index event invoices and collaborate with accounts payable for vendor setup.
• Monitor completion rates of pre-training assignments and communicate reminders to attendees.
• Schedule prework for coaches and role players and manage virtual platform rooms for training sessions.
• Create and edit engaging videos for federal trainings and maintain licenses for participants.

Requirements

• Minimum of 5-7 years of relevant meeting and conference planning experience.
• Professional training and experience in curriculum design for case-based professional development programs.
• Experience working with and presenting to C-level executives.
• Strong project management and organizational skills with attention to detail.
• Ability to handle multiple projects and analyze data effectively.
• Excellent customer service and interpersonal skills.
• Proficient in Microsoft Office programs (Word, Excel, PowerPoint).
• Working knowledge of Zoom, Microsoft Teams, Cvent, and virtual event management applications.

Nice-to-haves

• Judgment and problem-solving skills to resolve unanticipated issues.
• Ability to remain calm under pressure.
• Extensive understanding of the hospitality industry and its operations.

Benefits

• Healthcare plans
• Flexible spending and savings accounts
• Life, AD&D, and disability coverages
• 401(k) retirement plan with discretionary contributions
• Paid time off including vacation and personal days
• Seventy-two (72) hours of sick time
• Ten federal holidays and one floating holiday
• Parental leave
• Discretionary bonus program based on performance