Event Planner and Secretary (Part-Time)

$53,040 - $57,200/Yr

The Salvation Army - West Nyack, NY

Part-time - Entry Level

West Nyack, NY

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Salvation Army is seeking a dedicated and organized individual for the position of Part-Time Event Planner and Secretary at its Eastern Territorial Headquarters in West Nyack, NY. This role is crucial in supporting the Candidates Department, which focuses on the cultivation of candidates for officership within the organization. The successful candidate will be responsible for planning, coordinating, and executing various events that are integral to the Candidate Cultivation process. This includes seminars, workshops, and special sessions designed to engage and inform potential candidates about the opportunities within The Salvation Army. In addition to event planning, the individual will provide essential secretarial support to ensure the smooth operation of the Intro to Officership course. This includes managing schedules, appointments, and correspondence, as well as preparing reports and materials for meetings and events associated with the course. The position requires a collaborative approach, as the Event Planner and Secretary will serve as a liaison between the Candidates Department and various stakeholders, including course participants and officers. This part-time position entails a commitment of 25 hours per week, with the possibility of a hybrid work schedule. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to communicate effectively with team members and external partners. Creativity and innovation in event design and execution are also key components of this role, ensuring that all events are engaging and impactful.

Responsibilities

• Collaborate with the Candidates Department to plan, coordinate, and execute events related to Candidate Cultivation and TAM, including seminars, workshops, and special sessions.
• Manage event logistics, such as venue selection, catering, audio-visual requirements, and guest speaker coordination.
• Ensure seamless execution of events, addressing any issues that may arise during planning or implementation.
• Provide secretarial assistance to the Candidates Department and team, managing schedules, appointments, and correspondence related to the Intro to Officership Course.
• Assist in preparing reports, presentations, and materials for meetings and events associated with the course.
• Serve as a liaison between the Candidates Department and course participants, officers, and other stakeholders.
• Communicate effectively with team members, ensuring everyone is informed about upcoming events, course updates, and relevant information.

Requirements

• Associate's degree
• 1-3 years of related experience
• Proven experience in event planning and coordination, particularly in educational settings.
• Strong organizational skills with meticulous attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and collaboratively in a fast-paced environment.
• Creativity and innovation in event design and execution.