Iowa State University - Washington, DC
posted about 2 months ago
Iowa State University is seeking an experienced and detail-oriented Admissions Event Planner to join our first-year recruitment team. The ideal candidate will be responsible for developing, planning, and executing impactful off-campus recruitment and yield events across the country and internationally. This role requires exceptional organizational skills, creativity, and a strong commitment to promoting Iowa State University's mission and values. The Admissions Event Planner will play a crucial role in securing venues, managing logistics, and ensuring that all efforts support recruitment goals while enhancing the prospective student experience. The responsibilities of the Admissions Event Planner include preparing and managing event budgets, tracking expenses, and negotiating with vendors. The planner will coordinate both domestic and international events that align with recruitment goals, collaborating with recruitment teams and university departments to develop event concepts and themes. Logistical aspects such as venue selection, catering, transportation, and audiovisual needs will also fall under the planner's purview. Additionally, the planner will develop and maintain event timelines to ensure that all deadlines are met, providing strategic oversight and support for both off-campus and on-campus recruitment events. The role also involves coordinating travel and managing relationships with university staff, vendors, student ambassadors, and alumni. The Admissions Event Planner will create communication strategies, including announcements and promotional materials, in partnership with marketing teams. Leveraging data and feedback to track event success will be essential for informing future planning and expanding program reach. The planner will utilize Salesforce to maintain event calendars, manage registrations, and track metrics, while staying updated on industry trends to implement innovative event planning strategies. Travel domestically and internationally may be required to support recruitment events and goals, and participation in bi-monthly strategic planning meetings with the associate director is expected. The planner will also identify, hire, and manage on-site non-university staff to assist in venues and positively represent Iowa State University, adhering to departmental, university, and government standards and policies.