Event Planner/Outreach Coordinator (Mid-Level) NEW

LMI - Washington, DC

Full-time - Mid Level

Washington, DC

Professional, Scientific, and Technical Services

About the position

LMI is seeking a Senior Event Planner/Outreach Coordinator to support the Department of Homeland Security's (DHS) Countering Weapons of Mass Destruction (CWMD) Operations Support Directorate (OSD). This role involves leading a team in the planning and execution of various events and outreach activities, ensuring alignment with the objectives of OSD leadership. The position requires strong coordination skills, attention to detail, and the ability to manage multiple tasks effectively in a high-pressure environment.

Responsibilities

• Lead an event planning/outreach contractor team.
• Interface with senior executive leaders and support the CWMD Event Planner/Outreach Coordinator.
• Maintain a calendar of events for DHS CWMD OSD.
• Work through DHS event request and approval processes.
• Work with event sponsors to develop event format and agenda and other associated event documentation (e.g., welcome packets, and biographies of speakers).
• Manage invitations for speakers, panelists, and participants, and track event registrations.
• Identify event locations and manage vendors in accordance with DHS rules and regulation.
• Liaise with vendors on facilities, food/beverage, and information technology.
• Support oversight of vendors' execution of requirements and budget/funding.
• Lead event promotional activities.
• Provide on-site support before, during, and after events.
• Support capturing lessons learned, best practices, and after-action reporting.
• Conduct organizational studies and evaluations as needed to operate more efficiently.

Requirements

• Bachelor's degree.
• Minimum of 11 years of experience in related or similar work including large event planning.
• Ability to obtain DHS Suitability.
• Exemplary organization, time management, and communication (written and verbal) skills.
• Ability to think critically and problem solve under pressure.
• Outstanding attention to detail.
• Excellent interpersonal and customer service skills.
• Microsoft office product proficiency including remote collaboration tools such as Microsoft Teams.

Nice-to-haves

• Certified in exhibition management (CEM) preferred.
• Knowledge of DHS event approval process and/or federal government event management experience preferred.

Benefits

• Generous compensation package with excellent benefits starting the first day of employment.
• Flex time.
• Tuition reimbursement.