Event Planner/Outreach Coordinator (Mid-Level)

Lmi Consulting - Washington, DC

Full-time - Mid Level

Washington, DC

Professional, Scientific, and Technical Services

About the position

LMI is seeking a Senior Event Planner/Outreach Coordinator to support the DHS CWMD Operations Support Directorate (OSD) in engaging with various federal, state, local, tribal, and territorial agencies. The role involves leading a team in planning and executing events and outreach activities, ensuring attention to detail and excellent coordination skills. The position is onsite in Washington, DC, and requires the ability to obtain DHS Suitability.

Responsibilities

• Plan and manage all aspects of in-person and virtual events including conferences, workshops, and seminars.
• Lead an event planning/outreach contractor team.
• Interface with senior executive leaders and support the CWMD Event Planner/Outreach Coordinator.
• Maintain a calendar of events for DHS CWMD OSD.
• Work through DHS event request and approval processes.
• Collaborate with event sponsors to develop event format, agenda, and associated documentation.
• Manage invitations for speakers, panelists, and participants, and track event registrations.
• Identify event locations and manage vendors in accordance with DHS rules and regulations.
• Liaise with vendors on facilities, food/beverage, and information technology.
• Support oversight of vendors' execution of requirements and budget/funding.
• Lead event promotional activities.
• Provide on-site support before, during, and after events.
• Capture lessons learned, best practices, and after-action reporting.
• Conduct organizational studies and evaluations as needed.

Requirements

• Bachelor's degree.
• Minimum of 11 years of experience in related or similar work including large event planning.
• Ability to obtain DHS Suitability.
• Exemplary organization, time management, and communication skills (written and verbal).
• Ability to think critically and problem solve under pressure.
• Outstanding attention to detail.
• Excellent interpersonal and customer service skills.
• Proficiency in Microsoft Office products including remote collaboration tools such as Microsoft Teams.

Nice-to-haves

• Certified in exhibition management (CEM) preferred.
• Knowledge of DHS event approval process and/or federal government event management experience preferred.

Benefits

• Generous compensation package with excellent benefits starting the first day of employment.
• Flex time.
• Tuition reimbursement.