Event Planner/Outreach Coordinator NEW

LMI - Washington, DC

Full-time - Entry Level

Washington, DC

Professional, Scientific, and Technical Services

About the position

LMI is seeking an Event Planner/Outreach Coordinator to support the Department of Homeland Security's Countering Weapons of Mass Destruction (CWMD) Operations Support Directorate (OSD). The role involves planning and executing various events and outreach activities aimed at engaging Federal, State, Local, Tribal, and Territorial stakeholders. The successful candidate will demonstrate strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment.

Responsibilities

• Plan and manage all aspects of in-person and virtual events including conferences, workshops, and seminars.
• Maintain a calendar of events for DHS CWMD OSD.
• Work through DHS event request and approval processes.
• Collaborate with event sponsors to develop event format, agenda, and associated documentation.
• Manage invitations for speakers, panelists, and participants, and track event registrations.
• Identify event locations and manage vendors in accordance with DHS rules and regulations.
• Liaise with vendors on facilities, food/beverage, and information technology.
• Support oversight of vendors' execution of requirements and budget/funding.
• Execute event promotional activities.
• Provide on-site support before, during, and after events.
• Support capturing lessons learned, best practices, and after-action reporting.
• Assist in conducting organizational studies and evaluations as needed.
• Support graphic designing needs.
• Travel as required.

Requirements

• Bachelor's degree.
• Minimum of 3 years of experience in related or similar work including large event planning.
• Ability to obtain DHS Suitability.
• Exemplary organization, time management, and communication (written and verbal) skills.
• Ability to think critically and problem solve under pressure.
• Outstanding attention to detail.
• Excellent interpersonal and customer service skills.
• Microsoft Office product proficiency including remote collaboration tools such as Microsoft Teams.

Nice-to-haves

• Certified in exhibition management (CEM) preferred.
• Knowledge of DHS event approval process and/or federal government event management experience preferred.
• Experience in graphic designing preferred.

Benefits

• Generous compensation package with excellent benefits starting the first day of employment.
• Flex time.
• Tuition reimbursement.