Event Planner/Outreach Coordinator

Lmi Consulting - Washington, DC

Full-time

Washington, DC

Professional, Scientific, and Technical Services

About the position

LMI is seeking an Event Planner/Outreach Coordinator to support the DHS CWMD Operations Support Directorate in engaging with various stakeholders. The role involves planning and executing events and outreach activities, requiring strong organizational skills, attention to detail, and the ability to work under pressure. This position is onsite in Washington, DC, and requires the ability to obtain DHS Suitability.

Responsibilities

• Plan and manage all aspects of in-person and virtual events including conferences, workshops, and seminars.
• Maintain a calendar of events for DHS CWMD OSD.
• Work through DHS event request and approval processes.
• Collaborate with event sponsors to develop event format, agenda, and associated documentation.
• Manage invitations for speakers, panelists, and participants, and track event registrations.
• Identify event locations and manage vendors in accordance with DHS rules and regulations.
• Liaise with vendors on facilities, food/beverage, and information technology.
• Support oversight of vendors' execution of requirements and budget/funding.
• Execute event promotional activities.
• Provide on-site support before, during, and after events.
• Support capturing lessons learned, best practices, and after-action reporting.
• Assist in conducting organizational studies and evaluations as needed.
• Support graphic designing needs.
• Travel as required.

Requirements

• Bachelor's degree.
• Minimum of 3 years of experience in related or similar work including large event planning.
• Ability to obtain DHS Suitability.
• Exemplary organization, time management, and communication skills.
• Ability to think critically and problem solve under pressure.
• Outstanding attention to detail.
• Excellent interpersonal and customer service skills.
• Proficiency in Microsoft Office products and remote collaboration tools such as Microsoft Teams.

Nice-to-haves

• Certified in exhibition management (CEM) preferred.
• Knowledge of DHS event approval process and/or federal government event management experience preferred.
• Experience in graphic designing preferred.

Benefits

• Tuition reimbursement
• Flex time