Catholic Charities USA - Kansas City, MO
posted about 2 months ago
The Event Planner at Catholic Charities of Kansas City - St Joseph plays a crucial role in the successful coordination and execution of a variety of events, ranging from intimate gatherings to large-scale functions. This position is part-time and requires a commitment to ensuring that every detail of the events is meticulously planned and flawlessly executed. The Event Planner will be responsible for planning, organizing, and executing events such as a 5K run, golf tournaments, annual fundraisers, and social gatherings, all aimed at supporting the mission of the organization to help people move to a better life through hope-filled care, services, and advocacy. In this role, the Event Planner will develop comprehensive event guidelines and procedures to ensure consistent and smooth execution for each event. They will collaborate with vendors, caterers, and other external partners to guarantee seamless event experiences. Project management skills are essential, as the Event Planner will need to develop and manage detailed event timelines, budgets, and checklists, ensuring that all aspects of the events are covered. A strong focus on hospitality and user experience is paramount, as the Event Planner will deliver events with high levels of energy and meticulous attention to detail, always prioritizing participant satisfaction. The position also involves handling logistics support, which includes managing event-related errands such as picking up supplies, coordinating deliveries, and addressing last-minute requests. Effective communication with clients, team members, and volunteers is critical to ensure alignment on event goals and expectations. The Event Planner must possess a positive, solutions-oriented mindset to address any last-minute changes or challenges that may arise. On-site management and support during events, including setup and teardown, are also key responsibilities. This is a hybrid role, requiring a minimum of one day per week in the office, and involves anticipating participant needs and implementing effective pre-event and post-event communication strategies to strengthen and grow the network of the organization.