Event Planner - Part Time

Catholic Charities USA - Kansas City, MO

Part-time - Entry Level

Kansas City, MO

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Event Planner at Catholic Charities of Kansas City - St Joseph plays a crucial role in the successful coordination and execution of a variety of events, ranging from intimate gatherings to large-scale functions. This position is part-time and requires a commitment to ensuring that every detail of the events is meticulously planned and flawlessly executed. The Event Planner will be responsible for planning, organizing, and executing events such as a 5K run, golf tournaments, annual fundraisers, and social gatherings, all aimed at supporting the mission of the organization to help people move to a better life through hope-filled care, services, and advocacy. In this role, the Event Planner will develop comprehensive event guidelines and procedures to ensure consistent and smooth execution for each event. They will collaborate with vendors, caterers, and other external partners to guarantee seamless event experiences. Project management skills are essential, as the Event Planner will need to develop and manage detailed event timelines, budgets, and checklists, ensuring that all aspects of the events are covered. A strong focus on hospitality and user experience is paramount, as the Event Planner will deliver events with high levels of energy and meticulous attention to detail, always prioritizing participant satisfaction. The position also involves handling logistics support, which includes managing event-related errands such as picking up supplies, coordinating deliveries, and addressing last-minute requests. Effective communication with clients, team members, and volunteers is critical to ensure alignment on event goals and expectations. The Event Planner must possess a positive, solutions-oriented mindset to address any last-minute changes or challenges that may arise. On-site management and support during events, including setup and teardown, are also key responsibilities. This is a hybrid role, requiring a minimum of one day per week in the office, and involves anticipating participant needs and implementing effective pre-event and post-event communication strategies to strengthen and grow the network of the organization.

Responsibilities

• Plan, organize, and execute a range of events, including a 5K, golf tournament, annual fundraiser, social gatherings, and other special events.
• Create comprehensive event guidelines and procedures to ensure consistent, smooth execution for each event.
• Collaborate with vendors, caterers, and other external partners to guarantee seamless event experiences.
• Develop and manage detailed event timelines, budgets, and checklists, ensuring that all aspects are covered.
• Deliver events with high levels of hospitality, energy, and meticulous attention to detail, always prioritizing participant satisfaction.
• Handle event-related errands as needed, such as picking up supplies, coordinating deliveries, or managing last-minute requests.
• Engage effectively with clients, team members, and volunteers to ensure alignment on event goals and expectations.
• Address last-minute changes or challenges with a positive, solutions-oriented mindset.
• Provide on-site management and support during events, including setup and teardown.
• Work in a hybrid capacity, with a minimum of one day per week in the office.
• Anticipate participant needs and implement effective pre-event and post-event communication strategies to strengthen and grow our network.

Requirements

• High school diploma or equivalent; bachelor's degree in hospitality, business or similar is preferred.
• Professional experience planning small and large-scale events.
• Ability to stand, walk, and lift for prolonged periods while setting up for events.
• Ability to sit and work on a computer for up to four hours per shift.
• Must be able to lift up to 50 pounds.