Kenneth Copeland Ministries - Newark, TX
posted about 1 month ago
The Event Planner Supervisor at Eagle Mountain International Church (EMIC) plays a crucial role in coordinating and executing various projects and events under the guidance of the Operations Manager. This position requires a comprehensive understanding of event planning, as the supervisor will oversee all aspects of each project, ensuring that they are completed on time, within budget, and aligned with the church's vision and mission. The supervisor will be responsible for setting deadlines, assigning responsibilities, and updating action statuses to summarize progress effectively. In this role, the supervisor will coordinate events, projects, and activities in collaboration with senior leadership and church staff. They will supervise the events team, providing direction and support on various projects. A key responsibility includes identifying and defining the scope of each event by establishing clear objectives, work breakdown structures, and resource requirements. The supervisor will monitor all steps in the project plan, ensuring tasks are completed in a timely manner while also keeping a close eye on expenses and the overall budget for each project and event. The supervisor will assist in coordinating special receptions, VIP events, and meals, as well as managing gift preparation, including purchasing, coordination with volunteers, and delivery of baskets. They will also prepare linens and dishes for special events and dinners, assist in planning menus, and purchase groceries for both small and large events. Training volunteers for special events and hospitality teams is another critical aspect of this role. The supervisor must demonstrate exceptional stewardship of project funds and be proficient in using Smartsheet to track and record all required actions of a project event. Additionally, the supervisor will evaluate and report on event and process optimization as part of the annual church goals, providing qualitative input for after-action reports and recording lessons learned for historical use. Collaboration with the communication team is essential to optimize marketing strategies through church websites, social media, and other channels. The supervisor will also coordinate event details with the Social Media and Web teams to ensure proper advertising and updates, while communicating upcoming events to ensure all staff are informed.