Event Planner

$81,800 - $90,000/Yr

Chickasaw Nation Industries - Washington, DC

Full-time - Entry Level

Washington, DC

Professional, Scientific, and Technical Services

About the position

The Events Planner will be responsible for organizing and coordinating a variety of events, including conferences, meetings, parties, and corporate functions. This role is crucial for ensuring that all aspects of the events are meticulously planned and executed to meet client expectations. As a federal contractor, Chickasaw Nation Industries (CNI) maintains a drug-free workplace and adheres to the Federal Controlled Substance Act, emphasizing the importance of compliance and professionalism in all operations. In this position, the Events Planner will provide event planning services for up to 50 events, which includes planning for contracted events, facilitating events, and coordinating all necessary logistics. The role requires travel to proposed venues for site visits and the preparation of monthly reports to track progress and outcomes. For specific events, such as the ANG Yellow Ribbon events, the planner will be responsible for providing all labor, supervision, materials, equipment, venue location management, administrative services, food and beverage services, childcare services, audio-visual support, and onsite assistance. The Events Planner will collaborate closely with clients to understand their event requirements, objectives, and budget constraints. This includes developing event concepts and themes tailored to client preferences, researching and identifying suitable venues, negotiating contracts, and securing bookings. Additionally, the planner will assist in creating and managing event budgets, ensuring that all expenses are accounted for and remain within the allocated budget. Marketing strategies will also be a key focus, utilizing various channels such as social media, email marketing, and traditional advertising to promote events and attract attendees. Keeping up-to-date with industry trends, new event technologies, and best practices in event planning is essential for enhancing the overall event experience. The Events Planner will oversee event setup, manage event staff and volunteers, and ensure smooth operations during the event. Post-event evaluations will also be conducted to assess the success of the events and gather feedback from clients and attendees, which will inform future planning efforts.

Responsibilities

• Organize and coordinate various types of events, including conferences, meetings, parties, and corporate functions.
• Provide event planning services for up to 50 events, including planning, facilitating, and coordinating.
• Travel to proposed venues for site visits and provide monthly reports.
• Collaborate with clients to understand their event requirements, objectives, and budget.
• Develop event concepts and themes based on client preferences and needs.
• Research and identify suitable venues for events based on client requirements.
• Assist with negotiating contracts and securing bookings with venues.
• Create and manage event budgets, ensuring all expenses are accounted for and kept within the allocated budget.
• Assist with marketing strategies to promote events and attract attendees.
• Utilize various channels such as social media, email marketing, and traditional advertising methods.
• Oversee event setup, ensuring all elements are in place according to the event plan.
• Manage event staff and volunteers to ensure smooth operations during the event.
• Oversee all logistical aspects of events, including arranging transportation, accommodation, and equipment rentals.
• Conduct post-event evaluations to assess the success of the event and gather feedback from clients and attendees.

Requirements

• High School diploma or GED and five (5) years relevant experience, or a Bachelor's degree with two (2) years experience, or equivalent combination of education and experience.
• Experience in event management and coordination.

Nice-to-haves

• Knowledge of industry trends and new event technologies.
• Experience with marketing strategies for events.

Benefits

• 401(k)
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Paid time off