Event Planner

Institute Of Electrical And Electronics Engineers - Piscataway, NJ

Full-time

Piscataway, NJ

Professional, Scientific, and Technical Services

About the position

As an Event Planner at IEEE, you will be responsible for conceptualizing, planning, and executing a wide range of events, including conferences, committee meetings, and social gatherings. This role involves collaboration with various stakeholders to ensure successful event coordination and execution, contributing to the overall success of IEEE.

Responsibilities

• Collaborate with internal teams and external partners to define event objectives and requirements.
• Develop comprehensive event plans, including budgets, timelines, and logistics.
• Identify and secure suitable venues for events, negotiate contracts, and manage vendor relationships.
• Maintain event agendas, manage speakers or presenters, and provide guidance on event planning best practices.
• Oversee all aspects of event logistics, including registration, catering, audiovisual needs, transportation, and accommodations.
• Create and maintain registration sites, compose attendee communication, and provide registration reporting.
• Monitor and manage event budgets, track expenses, and provide regular financial reports.
• Conduct post-event evaluations to measure the success of each event and identify areas for improvement.
• Ensure all events comply with relevant policies and guidelines, including safety, privacy, accessibility, sustainability, diversity & inclusion.

Requirements

• Bachelor's degree or equivalent experience.
• Less than 2 years domestic and international professional event planning experience in the realm of conferences and meetings.
• Proven experience as an event planner or coordinator, with a strong portfolio of successfully executed events.
• Excellent project management skills, including the ability to multitask and meet deadlines.
• Strong negotiation and vendor management skills.
• Proficiency in event planning software and tools such as Cvent.
• Exceptional communication and interpersonal skills.
• Creative thinking and problem-solving abilities.
• Attention to detail and a commitment to delivering high-quality events.

Nice-to-haves

• Certified Meeting Professional (CMP) designation preferred but not required.
• Willingness to attain CMP designation within the first two (2) years of employment.