Event Planner

Alvarez & Marsal - New York, NY

Full-time - Entry Level

New York, NY

10,001+ employees

Professional, Scientific, and Technical Services

About the position

The Event Planner at Alvarez & Marsal is responsible for the planning and execution of various training sessions, meetings, and events. This role involves collaborating with the Events Manager and other departments to ensure successful delivery of events, maintaining budgets, and tracking training outcomes. The Event Planner will also manage logistics, create content, and foster relationships with vendors and business partners.

Responsibilities

• Create training schedules for all PEPI's service lines and maintain training records for attendees.
• Plan small to medium training and meetings from start to finish under the guidance of the Event Manager.
• Create detailed Excel-based budgets with relevant analytics.
• Reconcile training budgets with actuals, coordinating with the finance team.
• Assist in the content creation ideation of internal meetings and trainings.
• Draft logistical plans and run of shows for meetings and trainings.
• Onsite/day-of management for in-person and virtual events.
• Establish, implement, and adhere to policies and procedures for event management.
• Maintain shareable records of event aspects, including communications and training procedures.
• Collaborate with various departments in the development and delivery of training.
• Manage rooming lists and modifications.
• Build and manage event registration sites.
• Cultivate strong relationships with key business partners and vendors.
• Assist in post-event debrief sessions to gather insights for future operations.
• Develop comprehensive CPE invitations and submit necessary documents to the Learning & Development department.
• Monitor and audit lists of participants and ensure post-conduct assessments for continuous improvement.
• Oversee compliance training records of attendance for all PEPI employees.
• Efficiently index event invoices and collaborate with accounts payable.
• Monitor completion rates of pre-training assignments and communicate reminders to attendees.
• Schedule prework for coaches and role players and manage communication.
• Manage MS Teams or other virtual platform rooms for training sessions.
• Create and edit engaging videos for federal trainings.
• Assign and maintain Simpli5 licenses for participants, coaches, and role players.

Requirements

• Professional training and experience applying curriculum design skills to build, run, and enhance case-based professional development programs.

Nice-to-haves

• Experience in event planning or management in a corporate environment.
• Strong analytical skills for budget management and reporting.
• Proficiency in using MS Teams and other virtual platforms for event management.

Benefits

• Health insurance
• 401k plan
• Paid holidays
• Professional development opportunities