Event Planner

Ocean Reef Club - Key Largo, FL

Full-time

Key Largo, FL

Accommodation

About the position

The Event Planner at Ocean Reef Club is responsible for planning, organizing, and executing various internal and external events aimed at promoting Associate engagement, recruitment, and retention. This role requires a creative and organized individual who can manage multiple projects simultaneously and work collaboratively with cross-departmental teams to ensure events run smoothly from inception to completion.

Responsibilities

• Develop, design, and implement meaningful Associate recognition functions, programs, and events.
• Coordinate market and execute associate activities in conjunction with the Associate Housing department.
• Assist in the preparation/organization and distribution of materials for meetings and events.
• Contribute to Club and Associate communication efforts, including maintaining bulletin boards and updating social media.
• Coordinate market and provide off-property transportation for Associates and excursions.
• Assist with Front Desk daily tasks when scheduling allows.
• Answer calls, relay messages, and support the HR Team as necessary.
• Provide desk coverage when necessary and greet associates, applicants, members, guests, and clients professionally.
• Maintain office organization and compose routine, technical, and confidential information.
• Organize, implement, and complete projects assigned by HR managers.
• File & shred documents as needed and answer incoming calls for 5 telephone lines.
• Work with the Associate Transportation Assistant Manager to ensure all communication in Bulletin Boards is current.
• Utilize internal communication platforms to promote events and ensure high participation.
• Collaborate with department heads to create and distribute an Associate Summer Benefits Guide.
• Collaborate with the Communications Team to compile materials for the Associate Yearbook.
• Foster relationships with key contacts at colleges and universities, hospitality schools, and collegiate CMAA chapters.
• Research and strategize industry and community events and coordinate attendance to advertise ORC and employment opportunities.
• Attend select college job fairs as assigned by the Director of Recruitment and Retention.

Requirements

• High degree of confidentiality.
• Ability to work under pressure and meet strict deadlines.
• Must be able to multi-task and work independently.
• Ability to effectively deal with Associates and applicants with patience, tact, and diplomacy.
• Ability to defuse conflict and deescalate situations.
• Collect accurate information and be detail-oriented.
• Basic knowledge of EEOC and Employment laws.
• Excellent communication and interpersonal skills.
• Typing speed of at least 45 wpm and comprehensive knowledge of MS Office Suite.
• Flexible hours when requested, including attendance at events outside normal working hours.
• Willingness to work in varying weather conditions, weekends, and holidays when required.
• This position may require travel at times.

Nice-to-haves

• Previous Human Resource and Hospitality experience preferred.
• College degree preferred.