Event Planner

$55,000 - $65,000/Yr

Unclassified - Las Vegas, NV

Full-time - Mid Level

Onsite - Las Vegas, NV

About the position

We are seeking an experienced Event Planner to join our team in Las Vegas, NV. This full-time position involves planning, coordinating, and executing a variety of live and virtual corporate events and meetings. The Event Planner will play a crucial role in ensuring the success and reputation of our organization through effective event management.

Responsibilities

• Strategically plan and manage diverse live and virtual events for leadership, members, and staff, ensuring alignment with organizational objectives and budgetary constraints.
• Develop an annual event calendar, considering local, state, and national events, and collaborate with leadership to establish event dates.
• Involvement in event marketing strategies, sponsor package development, and promotional efforts in collaboration with other departments.
• Conduct venue scouting visits, negotiate contracts, and coordinate event logistics, including attendee accommodation and parking arrangements.
• Coordinate with leadership to determine event needs and ensure seamless execution, whether on-site or off-site.
• Collaborate with the CEO and other leaders to review event plans, obtain approvals, and manage contracts and deposits.
• Manage event registration processes, financial tracking, and post-event reporting.
• Collaborate on long-range marketing plans for scheduled events, maximizing attendance and engagement.
• Assist in drafting scripts and agendas for leadership events, ensuring alignment with organizational objectives.
• Ensure compliance with policies, bylaws, and confidentiality guidelines in all event-related activities.

Requirements

• Bachelor's Degree or equivalent experience.
• Minimum five years of office experience within a trade association or similar membership-based organization.
• Minimum ten years of experience in meeting planning and conference management.
• Strong organizational, communication, and negotiation skills.
• Proficiency in Microsoft Office Suite and database management.
• Familiarity with Zoom meetings setup and management.
• Experience in event planning best practices and project management expertise preferred.
• Ability to multitask effectively and maintain professionalism in vendor and public interactions.

Nice-to-haves

• Edit on-brand copy for social posts, blogs/articles, emails, landing pages, etc.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance