Event Planner

$37,440 - $43,680/Yr

Prorank Business Solutions - Pittsburgh, PA

Part-time - Mid Level

Pittsburgh, PA

Administrative and Support Services

About the position

ProRank Business Solutions, LLC is a full-service business development and diversity consulting company that specializes in assisting organizations targeting publicly funded contracts. We are currently seeking an experienced Event Planner to manage the production of our upcoming Networking Events in Pittsburgh, PA. The ideal candidate will be passionate, creative, detail-oriented, and dedicated to providing superb client service at every turn. This role requires expertise in all aspects of event, meeting, and conference planning, including cost containment, venue scouting, equipment logistics, room setup, and best practices. The Event Planner will be responsible for managing all aspects of event planning, ensuring that strict deadlines are met and budgets are adhered to. The Event Planner will nurture and build relationships with vendors, venues, and other industry contacts while crafting and implementing the creative and logistical aspects of all events. Staying current with trends in event planning, design, and production is essential, as is the ability to proactively identify and solve operational challenges. Compliance with legal, insurance, health, and safety regulations is a must at all times. The successful candidate will coordinate with internal staff, clients, and vendors to establish event requirements and serve as a liaison to senior executives, government officials, and industry leaders throughout the planning process. This position requires a strong ability to manage daily details while also employing big-picture thinking to ensure unique experiences for all attendees. The Event Planner will oversee client experiences from conception through post-event review, troubleshoot any issues that arise on event day, and build and maintain a comprehensive database of industry contacts, vendors, and venues.

Responsibilities

• Manage all aspects of event planning, meet strict deadlines, and stay within budget.
• Nurture and build relationships with vendors, venues, and other industry contacts while crafting and implementing the creative and logistical aspects of all events.
• Remain current or ahead of the curve with trends in event planning, design, and production, and proactively identify and solve operational challenges.
• Comply with legal, insurance, health, and safety regulations at all times.
• Coordinate with internal staff, clients, and vendors to establish the requirements for an event, and serve as liaison to senior executives, government officials, and industry leaders throughout the planning process.
• Locate resources and lead pre-event meetings to help staff make decisions about event design.
• Plan and facilitate logistics for all events, including guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials.
• Oversee client experiences from conception through post-event review.
• Build and maintain a comprehensive database of industry contacts, vendors, and venues.
• Troubleshoot any issues that arise on event day.

Requirements

• Proven success in event planning or coordination.
• Strong interpersonal and communication skills.
• Experience in building and maintaining positive business relationships.
• Excellent organizational skills, including multitasking, time management, and attention to detail.
• Ability to handle pressure and make good decisions quickly.

Nice-to-haves

• 5 years of experience in events management (Preferred).
• 5 years of experience in customer service (Preferred).

Benefits

• Flexible schedule
• Paid time off