Event Planner

McGuireWoods LLP - Richmond, VA

Full-time - Mid Level

Richmond, VA

Professional, Scientific, and Technical Services

About the position

McGuireWoods is seeking a self-starting and enthusiastic Event Planner to join its Marketing & Business Development team in Richmond, VA. The role involves overseeing a variety of events from inception to completion, ensuring a high level of detail and professionalism. The Event Planner will collaborate with attorneys and stakeholders to support marketing events for various practice areas and clients, contributing to the firm's commitment to diversity and inclusion while providing excellent client service.

Responsibilities

• Plans and coordinates events, including meetings, seminars, and client receptions, based on attorney input.
• Collaborates with attorneys and business development teams to determine event size, goals, and budget.
• Researches and inspects potential venues, providing recommendations to attorneys and staff.
• Negotiates with vendors, ensuring contracts meet industry standards and firm requirements.
• Manages logistics such as catering, transportation, guest accommodations, and audiovisual needs.
• Serves as the main point of contact between attorneys and service providers for event execution.
• Oversees event setup and ensures everything runs smoothly, addressing issues and assisting guests as needed.
• Evaluates event success post-event, offering recommendations for improvements and cost savings.
• Works closely with marketing and business development teams, ensuring deadlines are met and quality is maintained.

Requirements

• Bachelor's degree and three to five years of event planning experience, or equivalent combination of education and experience.
• Ability to work evenings and weekends (minimal weekends).
• Willingness to travel (approximately 60%).
• Experience in law firms or professional services industries is highly preferred.
• Ability to properly manage multiple budgets and make necessary purchases appropriately.
• Excellent interpersonal and communication skills to interact effectively with a diverse group of attorneys, staff, and vendors.
• Ability to work independently and as part of a team.
• Knowledge and understanding of the principles of business entertaining and event planning.
• Knowledge of etiquette and food/beverage service industry.

Benefits

• Hybrid remote option for flexibility and work-life balance.
• Excellent benefits package.