Event Planner

$80,000 - $90,000/Yr

Alvarez & Marsal - New York, NY

Full-time - Mid Level

New York, NY

10,001+ employees

Professional, Scientific, and Technical Services

About the position

The Event Planner at Alvarez & Marsal is responsible for managing the logistics, content creation, and administration of various training sessions and events. Reporting to the Events Manager, this role involves planning and executing training programs, client events, and internal meetings, ensuring all aspects are organized and delivered effectively. The Event Planner will also track training outcomes, manage budgets, and collaborate with different departments to enhance the overall event experience.

Responsibilities

• Create training schedules for all PEPI's service lines and maintain training records for attendees.
• Plan small to medium training and meetings from start to finish under the guidance of the Event Manager.
• Create detailed Excel-based budgets with relevant analytics and reconcile training budgets with actuals.
• Assist in the content creation ideation of internal meetings and trainings.
• Draft logistical plans and run of shows for meetings and trainings based on established processes.
• Manage onsite/day-of logistics for in-person and virtual events.
• Establish and adhere to policies and procedures associated with event management.
• Maintain shareable records of event aspects, including communications and training procedures.
• Collaborate with various departments in the development and delivery of training.
• Manage rooming lists and modifications for events.
• Build and manage event registration sites.
• Cultivate strong relationships with key business partners and vendors.
• Assist in post-event debrief sessions to gather insights for future operations.
• Develop comprehensive CPE invitations and submit necessary documentation to the Learning & Development department.
• Monitor and audit lists of participants and ensure compliance with training records.
• Index event invoices and collaborate with accounts payable for event number generation.
• Monitor completion rates of pre-training assignments and communicate reminders to attendees.
• Schedule prework for coaches and role players and manage virtual platform rooms for training sessions.
• Create and edit engaging videos for federal trainings and maintain Simpli5 licenses for participants.

Requirements

• Professional training and experience in curriculum design for case-based professional development programs.
• Experience working with and presenting to C-level executives.
• Minimum of 5-7 years of relevant meeting and conference planning experience.
• Ability to handle multiple projects and analyze data effectively.
• Strong judgment and problem-solving skills to resolve unanticipated issues.
• Demonstrated calm under pressure.
• Extensive understanding of the hospitality industry and its operations.
• Strong project management and organizational skills with attention to detail.
• Excellent customer service and interpersonal skills.
• Ability to work independently with limited supervision.
• Proficient in Microsoft Office programs (Word, Excel, PowerPoint).
• Working knowledge of Zoom, Microsoft Teams, Cvent, and virtual event management applications.

Benefits

• Healthcare plans
• Flexible spending and savings accounts
• Life insurance
• AD&D insurance
• Disability coverage
• 401(k) retirement plan with discretionary contributions
• Discretionary bonus program based on performance